Mail and Scanning Clerk

Job Summary

This position supports document processing, mail operations, and electronic records management in a fast-paced office environment. Responsibilities include receiving, organizing, scanning, indexing, reviewing, and forwarding documents while ensuring accuracy and compliance with established procedures.

Responsibilities

• Receive, organize, scan, index, review, validate, and forward documents received via mail, fax, and email.
• Process incoming and outgoing mail, including sorting, collating, distributing, dispatching, and applying appropriate postage.
• Maintain scan logs and update filing, inventory, mailing, and database systems.
• Email invoices from the shared mailbox to the appropriate queue and prepare customer correspondence via mail or email.
• Perform document management, data entry, mail processing, and related clerical support functions.

Qualifications

• A high school diploma or equivalent required.
• One year of related experience preferred.

Physical Demands

• Regularly stand, walk, sit, and use hands to finger, handle, or feel.
• Frequently reach with hands and arms, stoop, kneel, crouch, or crawl.
• Occasionally lift and/or move up to 40 pounds.

What We Offer

• Health coverage for you and your family through Medical, Dental, and Vision plans.
• Financial protection with 100% company-paid Disability, Life, and Accidental Death & Dismemberment insurance.
• A 403(b)-Retirement plan with a company match up to 3% of your contribution.
• Tax advantages through Flexible Spending and Health Savings accounts.
• An Employee Assistance Program, Wellness Program, and Tuition Assistance.
• A generous paid time-off program.

Equal Employment Opportunity

We are an Equal Employment Opportunity Employer making employment decisions without regard to a person’s race, color, religion, sex (including pregnancy, sexual orientation, gender identity and transgender status), national origin, age (40 or older), veteran status, disability, or any other protected class.

PAY TRANSPARENCY POLICY

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.