Mail and File Supervisor

Summary

The Primary Purpose of the Position is: Incumbent is responsible for the supervision of the management of metered mail and messenger services. The organizational location of the position: Supply Chain Management Service - VA North Texas Health Care System (VANTHCS).

Qualifications

• To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 07/15/2026.
• Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
• Specialized Experience: You must have one (1) year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.
• Examples of specialized experience would typically include - but are not limited to: knowledge of mail-postal management functions - operations - services - mail security; Knowledge of organizational structures and functions to route materials with a variety of topics by subject-matter; Considerable knowledge of GSA-Mail Management Federal Regulations - U.S. Postal Service Domestic Mail Manual (DMM) - VA 6340 mail regulations and policies as they apply to the duties of the position and; to the functions of mail services program areas; knowledge of mail center designs - and mail distribution systems; knowledge of procedures and guidelines for handling - safeguarding and processing sensitive documents containing patient information.

Competencies

• Customer Service
• Interpersonal Skills
• Leadership
• Technical Application
• Technical Competence
• Experience

Duties

• Supervise mail clerks and duplicating equipment clerks
• Plans work schedules and sequence of operations to assure an even flow and distribution of work
• Expedites handling of priority cases - and the meeting of schedules and deadlines
• Evaluate importance of tasks to be performed
• Conducts studies and makes proposals to update automated equipment
• Knowledge of various types of equipment used for postal services
• Locate vendors and other sources for postal equipment
• Maintains accounting data involving individual accounts or control points to reassure that accounts are properly cleared
• Maintain a spreadsheet showing all expenditures and working balances available
• Quickly ascertain the money needed for current and future expenditures
• Communicate with diverse groups of individuals both at the VA and other postal areas
• Share needs with vendors for postal equipment
• Communicate with internal customers to assure their needs are consistently met
• Give guidance and direction to subordinates

Physical Requirements

• The work is sedentary. Some work may require movement between offices - hospitals - warehouses and similar areas for meetings and to conduct work.
• Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site.
• Incumbent may carry and lift light items weighing less than 15 pounds.

Work Schedule

Monday - Friday
8:00am - 4:30pm

Telework

Not authorized for telework

Virtual

This is not a virtual position

Position Description/PD#: Mail and File Supervisor/PD094280

Relocation/Recruitment Incentives

Not authorized

Permanent Change of Station (PCS)

Not authorized.