Magisterial District Court Clerk (PT)

Essential Duties And Responsibilities

• Receipt of Case Documents and Document Dates
• Enter Appropriate Information into Computer System
• Assign Cases the Computer Generated Docket Number
• Process Paperwork and Maintain Manual Files in Accordance with the Magisterial District Judge System Manual
• Follow Instructions for Steps Contained in the Magisterial District Judge System Manual
• Receipt of Payments
• Process and Post Cash and Checks Through the Computer
• Maintain Costs and Issue Receipts
• Balance Daily Deposits
• Adjust Entries
• Enter Appropriate Information into the Computer to Make Adjustments for NSF Checks, Transfer Payments, Void Payments, and Successful Appeals
• Create and Issue Weekly Funds Collected for the State and Monthly Funds Collected for Municipalities and County Through the Computer
• Create and Issue Escrow Refunds and Constable Payments When Appropriate
• Generate Monthly Income Reports and Other Required Reports
• Check Reports for Accuracy and Correct Errors
• Prepare and Balance Manual Monthly Audit
• Maintain Inventory and Order Supplies Necessary for Your Job or for General Office Use
• Prepare Appropriate Files for County Archives
• Perform Miscellaneous Assignments Required by the District Court Administration
• Communicate with the Public
• Aid the Public Who Appear Personally in the Court or Make Phone Calls to the Court with Patience, Courtesy, and Professionalism
• Interact with State and County Departments, Police Departments, and Other Agencies in the Same Manner
• Adhere to All Mandated Procedures and Standards of Conduct Prescribed by the Administrative Office of Pennsylvania Courts
• Adhere to the County of Montgomery Employee Handbook
• Adhere to All Practices Required by the Magisterial District Judge and District Court Administration

Qualification Requirements

• Computer Literacy and Experience
• Knowledge of Accounting or Bookkeeping
• Good Data Entry Skills (Must Take and Pass Data Entry Skills Test)
• Excellent Interpersonal, Oral, and Written Communication Skills
• Well Organized and Detail Oriented
• Ability to Work Calmly and Productively Under Pressure
• Excellent Telephone Skills
• Project a Professional Demeanor at All Times
• Fluency in Spanish Preferred

Physical Demands

• The Physical Demands Described Here Are Representative of Those That Must Be Met by an Employee to Successfully Perform the Essential Functions of This Job.

Work Environment

• The Work Environment Characteristics Described Here Are Representative of Those An Employee Encounters While Performing the Essential Functions of This Job.