Magisterial District Court Clerk (PT)

Summary

Ability to accurately and efficiently enter required information into the Magisterial District Judge Computer System from the time of case filing to case completion. Process required case papers in accordance with court rules and the Magisterial District Judge System Manual. Post payments through the computer, issue receipts, prepare and balance daily deposits. Communicate with the public. Efficiently perform duties required by daily, weekly and monthly reports in a timely manner. Perform miscellaneous office functions. Adhere to all procedures and standards of conduct.

Essential Duties and Responsibilities

• Receive case documents and record filing dates; enter appropriate information into the computer system and assign the computer‑generated docket number.
• Process paperwork and maintain manual files in accordance with the Magisterial District Judge System Manual.
• Maintain case progression by processing additional information or taking required action as determined through tickler reports, following directions of the Magisterial District Judge or requests from interested parties.
• Receive cash and checks, post payments to the appropriate case, maintain costs, complete case disposition, issue receipts, and prepare and balance daily deposits (handled by a different employee for bank delivery).
• Enter adjustments for NSF checks, transfer payments to/from escrow, void payments, and record successful appeals, following system manual instructions.
• Create and issue funds collected for the State on a weekly basis and for Municipalities and County on a monthly basis; process escrow refunds and constable payments as appropriate.
• Generate monthly income reports and other required reports; verify accuracy, correct errors, and prepare and balance manual monthly audits.
• Maintain inventory and order supplies; prepare files for County Archives; perform miscellaneous assignments required by District Court Administration.
• Assist the public in person or by phone with patience, courtesy, and professionalism; interact similarly with State and County departments, police departments, and other agencies.
• Comply with all mandated procedures and standards of conduct prescribed by the Administrative Office of Pennsylvania Courts, the County of Montgomery Employee Handbook, and the Magisterial District Judge and District Court Administration.

Qualification Requirements

• Computer literate and experienced.
• Knowledge of accounting or bookkeeping.
• Good data entry skills (must take and pass a data entry skills test).
• Excellent interpersonal, oral, and written communication skills.
• Well organized and detail‑oriented.
• Ability to work calmly and productively under pressure.
• Excellent telephone skills.
• Professional demeanor at all times.
• Fluency in Spanish is preferred.

Physical Demands

The physical demands described are representative of those required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.