M&A Integration Specialist

About the role

The M&A Integration Specialist owns the end-to-end operational execution of bringing acquired firms into Summit—from the moment a deal closes through final legacy workflow elimination. It is the connective tissue between Summit’s standards and an incoming firm’s reality, ensuring that re-papering, custodial transitions, billing alignment, and advisor onboarding all happen on time and on standard.

Core Responsibilities

• Build detailed transition timelines, checklists, and project plans for each merger or acquisition.
• Conduct operational audits of incoming firms, workflows, platforms, custodial relationships, and documentation.
• Identify integration gaps and surface risks to the COO and Operations Manager before transition begins.
• Care for compliance and legal regulatory requirements tied to each transition, including ADV amendments, state registrations, and client notices.
• Support the Head of Advisor Success and COO on due diligence preparation and operational assessment for prospective mergers and acquisitions.

Account Re-Papering & Custodial Transition

• Track and manage advisory agreement execution across all client accounts.
• Monitor ACAT transfers, custodial forms, and account paperwork completion.
• Maintain detailed, real-time status logs for all re-papering activity.
• Escalate incomplete or at-risk documentation before it becomes a compliance issue.

Systems & Workflow Integration

• Coordinate CRM migration and data mapping for incoming firms in partnership with the Platform & Custodian Coordinator.
• Align billing processes and ensure accurate fee structures are implemented in Summit’s systems in conjunction with the Accounting & Finance Department.
• Standardize document storage and eliminate legacy workflows post-integration.
• Ensure all system and platform work aligns with standards set by the Operations Manager.

Advisor Operational Onboarding

• Train incoming advisors and staff on Summit workflows, platforms, and operational standards.
• Monitor 90-day transition adoption and address gaps in process adherence.
• Serve as the primary operational point of contact for acquired advisors during the transition window.

Documentation & Post-Integration Review

• Maintain thorough integration documentation and audit-ready records throughout each project.
• Conduct post-integration reviews and document lessons learned to improve future transitions.
• Between active integrations, contribute to SOP development, platform documentation, and operational improvement initiatives.

Qualifications

• Bachelor’s degree in business, finance, operations, or a related field.
• 4–7 years of operations, project management, or integration experience at an RIA, broker-dealer, or wealth management firm.
• Direct experience supporting at least one RIA or broker-dealer integration, conversion, or acquisition—from re-papering through systems migration.
• Demonstrated project management skills—you’ve owned complex, multi-workstream projects with real deadlines and produced project plans, status reports, and post-mortems leadership can trust.
• Working knowledge of custodial operations (SEI, Fidelity, Schwab, or similar), ACAT processes, and core wealth management platforms (CRM, portfolio management, billing)—and how they connect during migration.
• Familiarity with advisory agreements, Form ADV amendments, state registration requirements, and client notice obligations.
• Executive presence and the judgment to push back on acquired firm leadership when standards are at risk, without damaging relationships.
• Willingness to travel to acquired firm locations during active integrations (typically short trips; volume varies by deal flow).

Pay

$85,000 – $110,000 base, commensurate with experience; eligible for performance-based bonus tied to integration milestones and firm goals.

Schedule

Full-time, exempt.