Logistics Lead

About the role

Location: Project Sites (US) + local office support. This is a full-time, site-based role requiring at least 50% on-site presence. You will report operationally to the Construction Manager and functionally to the Extra EU Logistics Coordinator.

The Site Logistics Lead is responsible for on-site logistics execution, including deliveries, unloading operations, warehouse coordination, and material flow (in strict cooperation with the PSC team to ensure on-time deliveries according to site needs) to installation teams. This role ensures that materials are available, handled, and tracked correctly at site level, avoiding delays in construction and commissioning.

Responsibilities

• International Logistics Strategy & Execution
  • Own the full logistics chain from factory (Italy) to U.S. project sites
  • Plan and optimize multimodal transport (sea, road, intermodal)
  • Ensure delivery timelines are fully aligned with project schedules
• Customs & Trade Compliance
  • Manage and coordinate external customs brokers
  • Ensure compliance with U.S. import regulations and trade requirements
  • Validate duties, tariffs, and customs classification (HS codes)
  • Prepare and oversee all import/export documentation, in coordination with accounts receivable
  • Manage the relationship with the customs consultant and be responsible for the strategic logistics import HUBs/ports
• Vendor Management & Cost Control
  • Select and manage freight forwarders and logistics partners
  • Negotiate transport rates and service agreements
  • Monitor logistics cost vs. budget and identify savings opportunities
• U.S. Inland Logistics Coordination
  • Define and manage inland transportation strategy (port → warehouse → site)
  • Monitor transport market conditions (freight exchange platforms)
  • Ensure availability of carriers and capacity
• Delivery & Unloading Management
  • Coordinate daily deliveries with transport providers
  • Organize unloading operations (cranes, forklifts, manpower)
  • Verify delivery conditions and manage damage reporting
• Site Logistics Coordination
  • Ensure alignment between delivery schedules and site readiness
  • Coordinate with Construction Manager, PM’s, and Installation Teams
  • Support site warehouse operations
  • Ensure correct storage, handling, and material traceability
  • Track material availability for installation
• Documentation & Compliance
  • Manage delivery documents (packing lists, delivery notes)
  • Ensure proper documentation for site acceptance
  • Support traceability and reporting
• Reporting & Communication
  • Provide daily/weekly updates to Extra EU Logistics Coordinator + Procurement Manager
  • Flag delays, missing materials, or issues impacting execution

Requirements

• 8+ years in international logistics
• Strong experience in Europe → US shipments
• Experience in EPC / industrial / energy sector strongly preferred
• Advanced knowledge of international freight & Incoterms
• Strong expertise in customs procedures (US import)
• Vendor negotiation & cost management
• Strong coordination and problem-solving skills
• Ability to work in dynamic, site-driven environments
• Detail-oriented and execution-focused

Benefits

• Values-driven and inclusive environment: A workplace built on clear values, transparency, respect, and inclusion, fostering collaboration and open dialogue
• Structured onboarding and mentorship: A dedicated induction program combined with support from experienced professionals to ensure an effective and well-supported integration
• Professional development and growth: Clearly defined career paths supported by annual performance reviews, continuous feedback, and training opportunities in a context that values individual potential and continuous learning
• Job rotation and knowledge sharing: The opportunity over time to explore different roles or projects, fostering the development of cross-functional skills, a broad business perspective, and dynamic career paths
• International environment and mobility: An international organization offering opportunities for multicultural collaboration and, for those interested, international mobility paths over time
• Focus on employee well-being: A company that actively invests in employee well-being through Workplace Health Promotion initiatives aimed at promoting balance, health, and quality of working life