Logistics Coordinator I

About the role

Logistics Coordinator I - US, New York, NY, Farmingdale

ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

Responsibilities

• To assist in the preparation of relevant documented instructions to ensure investigators fully comprehend the laboratory requirements of the protocol.
• Contact couriers for required collection information based on protocol site lists as provided by Project Management. Select couriers and provide collection information to Project Management in timely manner.
• Document and research any issues with inbound deliveries or courier invoices/documentation. Direct issues to relevant couriers or other contacts as required for clarification of the issue.
• Create Proforma, Commercial invoices based on the commodities of a particular shipment, as well as any country or client specifications. Liaise with client’s CRO or Importer regarding shipment notification or assisting their invoice requirements for an Import Permit.
• To prepare and ship supplies to sites or other destinations as required (Dublin only).
• Collections and maintains inbound and outbound courier performance metrics.
• Obtains pricing quotes from carriers on shipments and seeks cost-effective methods.
• Attends inter-departmental and CLW meetings to guide PM on import and export regulations related to Kits and Specimen shipments.
• To carry out specific tasks relevant to the logistics assigned by the Logistics Management.

Requirements

• Working knowledge of computers, accuracy and attentiveness to detail is necessary.
• Experience in Shipping or Logistics qualification preferred along with 2 years of experience.
• Must be able to lift up to 60 lbs.
• Must have experience in processing over 100 outbound shipments per day/high volume.
• Prepare domestic and international shipments courier airbills for transport through the various courier systems.
• Packages shipments if necessary.
• Maintain daily shipping records/reports.
• Delivers high quality standards and strives for excellence, acts in a proactive, flexible manner to customer needs.
• Experience working in a CRO environment is a distinct advantage.

Qualifications

• Must have a valid driver's license.
• Must be able to pass a drug test.
• Must be able to pass a background check.

Skills

• Strong organizational skills.
• Excellent communication and problem-solving abilities.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite.

Benefits

• Variety of annual leave entitlements.
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance.
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Pay

Hourly Pay Range: $22.05/hr. to $27.56/hr.

Actual compensation will be determined based on factors such as geographic location, work experience, education/training, and skill level.

You may be eligible for a bonus, stock compensation and commissions in some cases depending on your role and performance.

Schedule

Office Based

Benefits

• Variety of annual leave entitlements.
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance.
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.