Logistics and Coordination Specialist | Hourly - Tonkin Reconditioning Center

Job Responsibilities

• Receive and inspect all incoming vehicles arriving at the Reconditioning Center
• Verify the originating dealership location in vAuto
• Review CARFAX reports to identify salvaged or reconstructed vehicles
• Print and attach Buyer's Guides when missing
• Enter vehicles into KeyTrak and apply appropriate inventory tags
• Create and maintain records within Rapid Recon
• Update the DAA inventory spreadsheet by changing vehicle status from "Dispatched to Recon" to "At Recon" and recording the actual date received
• Maintain and update arbitration logs with accurate receipt and processing dates
• Communicate daily with Toyota and Mazda dealership teams regarding completed frontline vehicles
• Ensure vehicle information is accurate and up to date across multiple inventory management systems
• Cookordination with dealership and reconditioning personnel to support efficient vehicle processing and workflow
• Maintain organized records and documentation while meeting quality and accuracy standards

Qualifications

• Previous experience in automotive operations, inventory management, logistics, dealership administration, or a related field preferred
• Strong organizational and time-management skills
• Exceptional attention to detail and accuracy
• Able to handle multiple tasks and competing priorities in a fast-paced environment
• Experience with dealership software such as vAuto, Rapid Recon, KeyTrak, or similar systems is a plus
• Proficiency in Microsoft Excel and Outlook
• Strong written and verbal communication skills
• Able to work independently and collaboratively with multiple departments
• Dependable, professional, and committed to providing high-quality work