Live Event Producer

About the role

If you prefer work that is predictable or unchanging, this is not for you. This role presents new challenges every day and combines the best of a creative producer & project manager with the technical insights of a live & virtual events director.

Responsibilities

• Manage virtual, hybrid, or live in‑person events with a large technical team.
• Write and produce video content with a storyteller’s eye.
• Lead meetings with executives and operate in a control room calling live shows.
• Work occasional late hours, weekends, and travel as required.
• Develop experiences that deliver a “wow” factor by understanding client vision and asking the right questions.
• Collaborate as a team player to help elevate colleagues’ skills.
• Produce written and presentation materials in a conversational, spoken‑word style.
• Manage budgets, spreadsheets, production schedules, and deliverables.
• Estimate, track, and reconcile production budgets.
• Negotiate with vendors on pricing, timelines, and execution.
• Lay out technical floor plans (plus).
• Design using software such as Vectorworks (plus).

Skills

• Creative problem‑solving: confident leading executive meetings, comfortable in a control room, quick and methodical under pressure, thrives on pressure.
• Communication & relationship building: knack for listening, asking the right questions, developing “wow” experiences, strong writing and presentation abilities, ability to make corporate messaging sound unrehearsed.
• Project management: obsessive attention to detail, adept at estimating, tracking, reconciling budgets, vendor negotiation, technical floor‑plan layout, Vectorworks proficiency.

Qualifications

• 5+ years of experience in live event and media production.
• Strong communication, written, presentation, and interpersonal skills.
• Demonstrated scriptwriting skills.
• Extremely organized and detail oriented.
• Able to juggle multiple projects simultaneously.
• Proficient in Microsoft 365 Suite (Word, Excel, PowerPoint, Teams).
• Familiarity with Final Cut Pro and Adobe products.
• Background in theater production or live broadcast