Litigation Legal Secretary

Responsibilities

• Manage state and federal e-filing processes across active litigation matters
• Maintain and manage litigation calendars, ensuring deadlines are tracked and met across multiple cases
• Support attorneys with trial preparation, including exhibits, binders, and coordination logistics
• Draft, proofread, and format legal documents, correspondence, pleadings, and TOCs/TOAs
• Collaborate with attorneys across matters, adapting to varying litigation needs and deadlines
• Track and process expense reports, reimbursements, and check requests using Chrome River

Requirements

• Minimum of 5 years of litigation legal secretary experience in a defense-side environment
• Strong experience with California state and federal e-filing procedures
• Advanced calendaring experience, including managing deadlines across multiple attorneys
• Proven ability to support 5+ attorneys and manage competing priorities independently
• Experience with trial preparation and document management through all phases of litigation
• Strong TOC/TOA preparation and advanced document formatting skills
• Proficiency in Microsoft Office; experience with document management systems (iManage, ProLaw, Adobe Acrobat) preferred
• Strong attention to detail, organization, and ability to work in a deadline-driven environment
• Able to work independently while supporting a collaborative litigation team

Qualifications

Qualified candidates must have a strong understanding of California court rules, docketing, and e-filing procedures in both federal and state courts.

Skills

Advanced calendaring experience, proficiency in Microsoft Office, and experience with document management systems (iManage, ProLaw, Adobe Acrobat) are preferred.

Benefits

The role offers stability and meaningful, ongoing work with one of the country’s leading litigation firms. While there is potential for full-time conversion depending on headcount, the immediate priority is to bring on a skilled legal secretary who can contribute right away.

Pay

The pay range for this role is $60,000 - $80,000 annually.

Schedule

This is a fully remote contract position.