Litigation Legal Secretary

About the role

Abecon Hill's client, an AmLaw 200 firm, is seeking an experienced Litigation Legal Secretary to support a busy, fast-paced team. This role requires someone proactive, responsive, and confident in their litigation skills, capable of supporting multiple litigators at any given time. Candidates must have recent, hands-on experience with California court filings and be able to hit the ground running.

Responsibilities

• Support multiple litigators in a fast-paced environment
• Act as a floater and assist with overflow and substantive tasks
• Prepare, format, proofread, and file legal documents, including pleadings, motions, and correspondence, in compliance with state and federal court rules
• Manage state and federal court e-filings accurately and on deadline
• Use advanced Microsoft Word formatting, including tables, numbering, styles, redlines, headers/footers, Tables of Contents, and Tables of Authorities
• Prepare new case reports, run conflict checks, open new matters, and draft engagement letters
• Coordinate litigation calendaring with the docketing department to track deadlines, hearings, and discovery cutoffs accurately
• Schedule depositions, hearings, and meetings, organize court reporters, and coordinate schedules as appropriate for practice of team attorneys
• Maintain organized and up-to-date client files and case management systems
• Process expense reimbursements and vendor invoices
• Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, and sending out finalized bills to clients and Accounting Department

Requirements

Strong litigation legal secretary experience in a law firm environment
Recent, hands-on e-filing experience with California court filings (state and/or federal)
Comfortable acting as a floater and assisting with overflow and substantive tasks
Experience with iManage or a comparable document management system (firm uses iManage)

Qualifications

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Skills

Proficient knowledge of legal terminology

Benefits

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Pay

$40-$45/hour, depending on experience

Schedule

Hybrid (3 days onsite/2 days remote) - San Francisco, CA 94104 (Financial District)
Start: ASAP
Duration: Open-ended with potential for direct hire

Contact

Office Manager (San Francisco)