Litigation Legal Secretary

What You Will Do (Overview)

The Litigation Legal Secretary will provide legal and administrative support to a diverse group of attorneys. It is an excellent opportunity to work with a talented group of professionals in our Houston office. This position requires a self-motivated, resourceful, and collaborative individual.

Duties & Responsibilities

• Document production and file management
• Draft, proofread, and edit correspondence and legal documents
• E-Files in State and Federal courts
• Client interaction/communication with clients, courts, and attorneys
• Legal calendaring via Compulaw and other electronic court rule programs
• Management of multiple calendars, appointments, and travel arrangements
• Preparation of travel/expense reimbursements
• Updates and maintains databases (i.e., e-mail lists, client matter lists)
• Opens, reads, and sorts all incoming mail.
• Oversees the new client/matter opening process for assigned attorneys

Minimum Requirements & Experience

• High school diploma or GED; Bachelor's degree preferred
• Five or more years of experience as a litigation secretary working with multiple attorneys and matters
• Strong understanding of litigation procedures and familiarity with all legal documents (pleadings, motions, and discovery)
• Proficiency with e-filing in administrative, state, and federal courts
• Strong skills in word processing and proficiency in Microsoft Office Suite (Word, Outlook, Excel & PowerPoint); Adobe Acrobat; iManage or similar software; Chrome River; timekeeping programs
• Knowledge of consumer finance a plus.
• Knowledge of court rules and civil procedures in Texas is a plus.

Desired Skills

• Contributes to a positive and collaborative team environment by sharing information, using problem-solving methods, and accepting new ideas and feedback to perform tasks
• Demonstrates superior client service through positive communication and consistent follow-up
• Strong written and verbal communication skills
• Strong attention to detail
• Able to manage time effectively and be flexible as demands and priorities change

Health & Wellness

At Hinshaw, Total Compensation is much more than your base salary. We invest in your well-being by offering a competitive benefits program to align with our workforce's changing needs. These components represent a significant portion of your total compensation and demonstrate how we support the multiple facets of your life.

Personal Well-being

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Account
• Health Savings Account
• Short-Term Disability
• Long-Term Disability
• Livongo Disease Management Program

Financial Well-being

• Basic Life Insurance and AD&D
• Voluntary Life Insurance
• 401(k) with Discretionary Profit Sharing
• Allsup Medicare Counseling

Family Support

• Parental Leave
• Backup Childcare and Family Support
• Health Advocacy Services
• Hinshaw Caregiver Circle Employee Resource Group

Work & Life

• Paid Time Off
• Paid Holidays
• Life Assistance Program
• Commuter Benefits
• Travel Insurance
• Discount Program
• Peer Recognition Program
• Referral Bonus
• Hybrid Work Arrangements
• 35-hour workweek

Compensation

• Competitive Base Pay
• Discretionary Annual Bonus Program