Litigation Legal Assistant (Labor & Employment)

LITIGATION LEGAL ASSISTANT (LABOR & EMPLOYMENT) – SACRAMENTO OR SAN FRANCISCO THE OPPORTUNITYWeintraub Tobin is seeking a dual Litigation Secretary/Legal Assistant to join our Labor & Employment (L&E) practice group. This hybrid position combines the responsibilities of a litigation secretary and paralegal. The ideal candidate thrives in a fast-paced environment, is detail-oriented, proactive, and tech-savvy. This role includes a monthly billable hour requirement of 60 hours, with expectations for regular time tracking and meeting monthly billable targets. A hybrid work arrangement may be available after 90 days, with four (4) days in the office and one (1) day remote. RESPONSIBILITIESSecretarial SupportMaintain attorney calendars and coordinate court appearances, hearings, depositions, mediations, arbitrations, client meetings, conferences, and travel, while monitoring critical deadlines and filing requirementsFile documents electronically with state and federal courtsComplete and submit conflict check and new client matter formsPerform administrative tasks such as time entry, expense reporting, and billingAssist in preparation and finalizing legal documents Maintain all client matter files and documents within iManageRepresent attorneys by communicating and obtaining information, following up on delegated assignments, and exercising sound judgment regarding matters requiring attorney attentionCoordinate and schedule couriers, court reporters, and expert witnessesAct as a liaison between various internal departments, as well as outside vendorsSend, receive, and manage attorney email and facsimile communications, as neededRead, sort, and distribute incoming mail; prepare and process outgoing mail in accordance with office procedures, coordinating special delivery services when necessaryPhotocopy, scan, assemble, and distribute documents and binders as requiredAdditional duties as needed, including assisting other paralegals and secretaries Paralegal SupportAnalyze timecard, payroll, and wage records for PAGA and class actions, and prepare damages calculations in ExcelManage all phases of discovery: draft and respond to discovery requests, and organize, review, analyze, and summarize discovery responsesPrepare third-party subpoenas and track service, compliance, and follow-upManage case databases in e-discovery platforms, including importing and exporting documents, running searches, analytics, and email threading, coding documents, and preparing productionsOrder transcripts and records from third parties, and coordinate requests with opposing counsel and vendorsSupport deposition preparation by gathering documents relevant to the deponent and organizing exhibitsConduct factual research using Westlaw and online sourcesPrepare for and attend trials and arbitrations: organize exhibits and supporting materials, coordinate setup and logistics, operate trial presentation tools, and assist attorneys in the courtroomOther duties as assigned EDUCATION AND EXPERIENCE2-10 years experience supporting attorneys within labor and employment litigation, including wage-and-hour analysisExperience supporting a minimum of three attorneys including partner level attorneysKnowledge of federal and state court filing procedures including e-filing requirementsParalegal certificate from an ABA-approved program required; alternatively, qualifications meeting California Business and Professions Code §§ 6450–6456 may be consideredAdvanced Excel skillsExperience with e-discovery platforms such as Relativity, iCONECT, or DISCOProficiency in litigation software such as CaseMap, TextMap, Adobe Acrobat Pro, and Sanction or Trial Director is a plusFamiliarity with document management systems and time entry softwareEffective communication and organizational skillsSuperior attention to detail and high level of accuracy Self-motivated, ability to work independently, and anticipate attorney needs Trial experience including exhibit and witness preparation, subpoena drafting, and courtroom support is a plus COMPENSATION & BENEFITSSacramento: $70,000 – $110,000San Francisco: $85,000 – $105,000 Weintraub Tobin offers a robust benefits package for our staff, including generous paid time off, paid sick leave, paid holidays, paid parental leave, a 401(k) matching program, profit sharing, affordable health and life insurance with dental and vision coverage, Health Savings and Flexible Spending Accounts, a wellness reimbursement program, cell phone and transit reimbursement, an Employee Assistance Program, and an employee referral program. THE FIRMWeintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities. EQUAL EMPLOYMENT OPPORTUNITYThe Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact the Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.