Litigation Legal Assistant - Child Advocacy and Protection Division

About the role

The Oregon Department of Justice, Child Advocacy and Protection Division (CAPD) in the Portland Legal office is seeking to hire a seasoned Litigation Legal Assistant (Legal Secretary).

This position offers an opportunity to request a hybrid work schedule upon the successful completion of onboarding and training. Approval of a hybrid schedule, with up to three (3) remote days, is dependent on the agency’s business and operational needs, as well as those of the agency’s customers and work team.

Responsibilities

• Prepare legal documents such as petitions, summons, subpoenas, and orders for Assistant Attorney General review.
• Conduct research and connect with partner agencies to gather essential information for service of legal documents.
• Effect service of legal documents to parties, community partners, witnesses, and business entities.
• Maintain calendars of required court hearings, appearances, and document due dates.
• Monitor and update case information as well as court and agency deadlines using an electronic case management system.
• File legal documents using the court’s eFiling system.

Requirements

• Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records, or researching legal information).
• Experience must include proficiency in word processing software.
• Currently commissioned as a Notary Public in the State of Oregon OR able to become commissioned in Oregon within 6 months of appointment.

Desired Skills, Experiences, And Attributes

• Ability to organize and prioritize work duties.
• The ability to identify errors and problem solve.
• Experience managing calendars for attorneys or court officials.
• Experience addressing competing priorities while managing a large caseload.
• Experience working in a litigation environment.
• Knowledgeable in legal terminology and proceedings.
• Ability to work with graphic and potentially upsetting material.
• Experience maintaining confidentiality with sensitive case information.

What’s In It For You

• Exposure to a variety of operational areas within the Child Advocacy and Protection Division (for those interested in future advancement opportunity).
• Permanent, full-time employment.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• Endless peer and management support, and representation by the Service Employees International Union (SEIU).
• Opportunity to expand your professional skills.

Application Process

Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or disability, and is committed to workplace diversity.

To apply, candidates should click "Apply" and complete the online application and all supplemental questions. Attach your resume and cover letter. ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop both your resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact doj.recruitment@doj.oregon.gov. Any materials emailed will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).

For additional information regarding working for the Department of Justice and application assistance, click HERE.

Oregon Department of Justice
1162 Court St NE
Salem, OR 97301
DOJ.recruitment@doj.oregon.gov
Phone: (503) 947-4328
Fax: (503) 373-0367