Litigation Legal Assistant - Child Advocacy and Protection Division

About the role

The Oregon Department of Justice, Child Advocacy and Protection Division (CAPD) in the Portland Legal office is seeking to hire a seasoned Litigation Legal Assistant (Legal Secretary).

This position offers an opportunity to request a hybrid work schedule upon the successful completion of onboarding and training. Approval of a hybrid schedule, with up to three (3) remote days, is dependent on the agency’s business and operational needs, as well as those of the agency’s customers and work team.

Responsibilities

• Prepare legal documents such as petitions, summons, subpoenas, and orders for Assistant Attorney General review.
• Conduct research and connect with partner agencies to gather essential information for service of legal documents.
• Effect service of legal documents to parties, community partners, witnesses, and business entities.
• Maintain calendars of required court hearings, appearances, and document due dates.
• Monitor and update case information as well as court and agency deadlines using an electronic case management system.
• File legal documents using the court’s eFiling system.

Requirements

• Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records, or researching legal information).
• Experience must include proficiency in word processing software.
• Currently commissioned as a Notary Public in the State of Oregon OR able to become commissioned in Oregon within 6 months of appointment.

Desired Skills, Experiences, And Attributes

• Ability to organize and prioritize work duties.
• The ability to identify errors and problem solve.
• Experience managing calendars for attorneys or court officials.
• Experience addressing competing priorities while managing a large caseload.
• Experience working in a litigation environment.
• Knowledgeable in legal terminology and proceedings.
• Ability to work with graphic and potentially upsetting material.
• Experience maintaining confidentiality with sensitive case information.

Benefits

• Exposure to a variety of operational areas within the Child Advocacy and Protection Division (for those interested in future advancement opportunity).
• Permanent, full-time employment.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• Endless peer and management support, and representation by the Service Employees International Union (SEIU).
• Opportunity to expand your professional skills.

Pay

$3,952 - $5,458

Schedule

Approval of a hybrid schedule, with up to three (3) remote days, is dependent on the agency’s business and operational needs, as well as those of the agency’s customers and work team.