Litigation Legal Assistant

Schwabe is a premier Northwest regional law firm serving the needs of businesses in seven key industry sectors: Technology; Healthcare and Life Sciences; Consumer Products, Manufacturing and Retail; Natural Resources; Real Estate and Construction; Ports and Maritime; and Indian Country and Alaska Native Corporations. We have offices in four states, in the cities of Portland, Bend, Salem, Seattle, Vancouver, Anchorage, and Mountain View. Schwabe has a culture based on collaboration, innovation, and a drive to help our clients achieve success.

About the role

Schwabe, Williamson & Wyatt is seeking a full-time Legal Assistant in our Vancouver, WA office. The firm has a hybrid work policy allowing employees to work from home Monday and Friday while working in the office Tuesday through Thursday. However, the first 30 days will be in-person, Monday through Friday to ensure a smooth onboarding with systems and colleagues.

Responsibilities

• Provide high-quality legal administrative support to lawyers and paralegals, with a strong focus on document editing, formatting, and proofreading to ensure accuracy, consistency, and compliance with court rules and firm standards.
• Prepare, revise, and finalize shell legal documents, including pleadings, briefs, and correspondence with attention to detail and deadlines.
• Prepare documents for electronic filing in Federal Court, throughout the United States, ensuring each set of documents conforms with each jurisdiction’s Local Rules, including appellate courts.
• Manage calendaring for client meetings, litigation and appellate deadlines, including court appearances, filing dates, client deadlines, and internal tracking milestones.
• Verify legal citations and references using proper citation tools and techniques for filings and legal correspondence.
• Maintain organized and up-to-date electronic files and assist with file management and matter opening and closing procedures in accordance with firm policies.
• Proof, finalize, and submit attorney time entries to ensure accuracy, compliance with billing guidelines, and timely invoicing.
• Maintain confidentiality and adhere to ethical standards in all communications and documentation.
• Perform other duties as assigned.

Requirements

• 5+ years of related experience, including demonstrable experience in litigation.
• An associate’s degree is preferred.
• Strong litigation knowledge and experience.
• Exceptional organizational skills with a high level of accuracy and attention to detail.
• Ability to manage tasks efficiently and meet tight deadlines.
• Excellent oral and written communication skills.
• Self-motivated, proactive, and able to work independently.

Benefits

• Medical, dental, life, and long-term disability insurance.
• 401(k)/profit sharing.
• Tuition reimbursement.
• Employee Assistance Programs.
• Transit subsidy.
• Paid holidays, vacation, and sick time off.

Schedule

• Hybrid work policy: work from home Monday and Friday, in-office Tuesday through Thursday.
• First 30 days: in-person, Monday through Friday for onboarding.