Litigation Legal Assistant

About the role

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Litigation Legal Assistant to join our team in our Seattle office.

Responsibilities

• Litigation specific support
• Draft, proof, edit, and prepare correspondence, legal documents, and court filings within strict deadlines
• Coordinate with docketing support teams and confirm accuracy of docketing deadlines
• Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation
• Effectively coordinate court filings with the West Coast Managing Clerk team
• Enter attorney time, process and review monthly bills. High focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills
• Schedule appointments and maintain calendars; anticipate conflicts and proactively manage schedule changes. Make travel arrangements and set up conference calls
• Maintain correspondence and other legal documents, both paper form and in electronic format (through NetDocs document management system)
• Take initiative, with attorneys’ permission, to review and save e-mail, delegate to other parties or escalate to attorney for action as appropriate
• Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow-up, (e.g., via telephone, e-mail and in person)
• Work with attorneys to prioritize, organize and relieve them of administrative tasks
• Schedule messenger, overnight delivery or courier services as needed; provide assistance to other attorneys and staff on other projects as needed
• Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings

Requirements

• 5+ years’ experience as a legal secretary or executive assistant required; familiarity with law firm billing processes is a plus
• Proficient in Microsoft Office Suite, with strong word processing and computer skills. Experience with MS365 a plus. Proofreading, NetDocs and PowerPoint skills desired.
• Ability to demonstrate flexibility with competing priorities in a fast-paced environment
• Demonstrate expertise in department-specific topics, procedures and software, (e.g., Aderant Billing, new matter intake and conflicts procedures)
• Demonstrate ability to type 75 wpm on word processing equipment with a high degree of accuracy
• Exceptional organizational skills required; ability to multi-task, prioritize tasks, work under pressure and meet conflicting deadlines
• Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients
• Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others
• High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role
• A highly professional demeanor and appearance – adhere to dress code

Qualifications

• Firm commitment to providing customer service excellence

Skills

• Microsoft Office Suite proficiency
• Proofreading skills
• NetDocs and PowerPoint skills
• Flexibility with competing priorities
• Expertise in department-specific topics, procedures and software
• High typing speed and accuracy
• Exceptional organizational skills
• Effective communication and interpersonal skills
• Professional demeanor and appearance

Benefits

• Competitive compensation in addition to ample benefits including but not limited to: choice of health and vision insurance plans, dental plan, fertility and adoption benefit, paid sabbatical after 13 years of service, tuition reimbursement, retirement contribution, and more