Litigation Legal Administrative Assistant

Snell & Wilmer currently has an opening for a Legal Administrative Assistant within our Litigation Practice Group in our Portland office. You will provide high-level administrative support to attorneys specializing in litigation.

Responsibilities

• Administrative Support:
  • Manage and maintain attorneys’ schedules, including arranging meetings, appointments, and travel.
  • Prepare and edit correspondence, reports, and presentations.
  • Assist attorneys with case preparation, including organizing and maintaining case files, evidence, and exhibits.
  • Manage calendars and schedule meetings, depositions, and court appearances.
  • Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.
• Document Preparation:
  • Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
  • Prepare and file legal documents with courts and administrative agencies, ensuring compliance with procedural rules.
  • Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.
• Communication:
  • Serve as a liaison between clients, attorneys, and other parties involved in litigation.
  • Handle incoming and outgoing correspondence, including phone calls and emails.
  • Prepare and distribute correspondence, memoranda, and reports.
• Court and Filing Procedures:
  • Prepare and ensure timely filing of legal documents with the court.
  • Monitor and track deadlines to ensure compliance with court rules and procedures.

Requirements

• At least 3 to 5 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of Oregon court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation.
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Schedule

Monday through Friday, 8:30 a.m. to 5:00 p.m. in the office until trained, then a hybrid schedule.

Benefits

• Competitive performance-based compensation.
• Generous benefits package starting on your first day, including:
  • Medical, dental, and vision insurance.
  • Disability and life insurance.
  • 401K/profit sharing.
  • Paid holidays.
  • Tuition reimbursement.
  • Paid time off including vacation time, personal time, and sick time where appropriate.