Litigation Legal Administrative Assistant - Appellate

About the role

The Litigation Legal Administrative Assistant (Appellate) supports the delivery of high-quality legal services by providing advanced administrative and legal support to attorneys within the Firm's Appellate Practice. This role is responsible for preparing, proofreading, formatting, and filing appellate and litigation documents, coordinating case-related activities, maintaining calendars and deadlines, managing attorney workflow, and supporting client service initiatives.

Responsibilities

• Prepare, proofread, revise, and format appellate briefs, pleadings, motions, correspondence, memoranda, exhibits, and related legal documents.
• Affix and maintain tables of contents, tables of authorities, cross-references, and document citations.
• Ensure compliance with applicable court rules, filing requirements, and attorney preferences.
• Maintain attorney-specific case lists, status reports, and matter tracking tools.
• Prepare and submit electronic filings in Texas state courts, federal courts, and appellate courts.
• Monitor court filings, deadlines, hearings, and docket activity.
• Maintain accurate calendaring of litigation and appellate deadlines.
• Cook filing requirements and ensure compliance with local rules and judge-specific procedures.
• Afford attorney travel, meetings, and scheduling needs.
• Prepare and submit client intake forms and matter-opening documentation.
• Enter, review, and revise attorney time entries.
• Participate in prebill review and billing processes.
• Prepare expense reimbursements and check requests.
• Maintain organized client files, notebooks, and litigation records.
• Provide exceptional client service through professional communication and responsiveness.
• Communicate effectively with clients, courts, opposing counsel, vendors, and Firm personnel.
• Collaborate with attorneys and team members to ensure efficient workflow and case support.
• Perform additional administrative and legal support duties as assigned.

Qualifications

• A high school diploma or GED is required; a bachelor's degree is preferred.
• Minimum of 5 years of experience supporting litigation and appellate attorneys in a law firm environment is required.
• Experience with Texas state court, federal court, and appellate court filing procedures is required.
• Experience using Best Authority is required.
• Experience supporting both appellate and complex commercial litigation practices is required.
• Experience preparing appellate briefs, appendices, tables of authorities, and tables of contents is required.
• Advanced proficiency in Microsoft Office Suite, particularly Word, Outlook, Excel, and PowerPoint is required.
• Advanced proficiency with Adobe Acrobat and PDF document management is required.
• Experience with document management systems; iManage experience preferred.
• Experience with e-filing platforms, time entry systems, and conflicts management processes is required.
• A strong understanding of appellate procedures, court rules, and filing requirements is required.
• Excellent written and verbal communication skills are required.
• Strong proofreading, grammar, spelling, and formatting skills are required.
• Strong organizational skills with exceptional attention to detail are required.
• The ability to prioritize multiple assignments and work effectively under deadlines is required.
• The ability to maintain confidentiality and exercise discretion is required.