Litigation Administrator

The University of Pennsylvania, a world-renowned leader in education, research, and innovation, is the largest private employer in Philadelphia. Consistently ranked among the top 10 universities, Penn offers a unique working environment with 12 highly-regarded schools and a beautiful urban campus.

About the Role

The Litigation Administrator provides professional liability litigation management and coordination to in-house counsel and outside defense counsel. This role also manages consultation requests on medical legal issues from Health System personnel and third-party information requests.

Responsibilities

• Coordinates with in-house counsel in investigation and development of claims, including locating witnesses, managing preservation requests, scheduling depositions, and locating policies and procedures.
• Works with outside counsel to investigate claims, locate witnesses, medical records, audit trails, and equipment.
• Secures necessary medical records for defense counsel, internal reviews, and regulatory or licensure-related reviews, including managing the relationship with the medical records production vendor and troubleshooting production issues.
• Fields and coordinates responses to requests from physicians and administrative personnel regarding medical records, testimony in third-party actions, and other medical-legal issues.
• Manages third-party requests for information and subpoenas related to those requests.
• Coordinates claims management activities, including reserving, acceptance of service determinations, and other related tasks.
• Provides backup coverage for other administrators on the team as needed.
• Performs additional duties as assigned.

Requirements

• BA/BS required, with 3-5 years of paralegal experience or an equivalent combination of education and experience.
• Experience in a law firm or hospital legal office preferred.
• Ability to work independently, manage time effectively, and exercise sound judgment.
• Discretion and sensitivity in handling confidential materials.
• Strong verbal and written communication skills, with keen attention to detail.
• Highly organized, self-motivated, and capable of taking initiative to solve complex problems.
• Ability to prioritize work, meet simultaneous deadlines, and work cooperatively with staff at all levels.
• Proficiency in MS Office (Word, Excel, Access, PowerPoint, Outlook) and electronic research tools (Westlaw, commercial databases, and internet resources).
• Strong interpersonal skills and the ability to work on multiple assignments under competing time demands.

Benefits

• Health, Life, and Flexible Spending Accounts: Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits. Flexible spending accounts for eligible health care and dependent care expenses.
• Tuition Assistance: Exceptional tuition benefits for employees, spouses, and dependent children at Penn and other institutions.
• Retirement Plans: Generous retirement plans with pre-tax or Roth options and a variety of investment choices through TIAA and Vanguard.
• Time Away from Work: Substantial paid time off for vacations, personal affairs, illness, or injury.
• Long-Term Care Insurance: Coverage for long-term care services at home, in the community, or in a nursing facility, with no underwriting requirements for new hires.
• Wellness and Work-Life Resources: Programs and resources to support work-life balance, health, and family care.
• Professional and Personal Development: Access to resources for personal and professional growth.
• University Resources: Access to libraries, athletic facilities, arboretum, art galleries, and cultural/recreational activities, often at no cost.
• Discounts and Special Services: Discounts on arts, entertainment, transportation, mortgages, and goods/services (e.g., cars, cellular plans, movie tickets, theme parks).
• Flexible Work Hours: Options for non-traditional work hours, locations, or job structures to promote work-life balance.
• Penn Home Ownership Services: Forgivable loans for eligible employees buying a home or residing in West Philadelphia.
• Adoption Assistance: Reimbursement for qualified adoption expenses, including travel or court fees, for up to two adoptions.

Pay

Annual salary range: $43,919.00 - $87,000.00. Offers are based on candidate qualifications, experience, skills, education, internal factors, and market considerations.

Location: Philadelphia, Pennsylvania