Listing/Sales Coordinator

Purpose of Job

This position manages property listings and changes in the system and performs a variety of administrative functions to provide support to customers, agents, sales management and administrative staff. Assists with special projects.

Job Duties And Responsibilities (Essential Job Functions)

• Provide agent administrative support:

  • (50%) Answer phones, monitor hotline, greet visitors and schedule appointments
  • Distribute mail, maintain office appearance and order office supplies
  • Track sign inventory, prepare packets and maintain office equipment
  • Process real estate advertising, submit license applications and charges and manage payments
  • Manage office social media accounts and post frequently

• Perform data input functions, process real estate information and maintain MLS listings and sales records. Verify information with sales associates to ensure accurate listings.

  • (20%) Maintain sales data, generate reports and prepare routine correspondence
  • (10-15%) May process earnest money and maintain and reconcile escrow information
  • (5-10%) Maintain and monitor electronic and paper files/records
  • (5-10%) May serve as back-up to other office staff
  • (0-5%) Perform any additional responsibilities as requested or assigned

Qualifications

• Education: High school diploma or equivalent.

• Experience: 1 year clerical/administrative experience.

• Knowledge And Skills: Experience with Google Office products. Familiarity with the Internet and e-mail usage. Typing speed of 50 w.p.m. Effective oral and written communication skills with an excellent customer-service focus. Effective analytical and problem-solving skills. Ability to prioritize and handle multiple tasks and projects concurrently. Excellent organizational skills with a focus on detail; high degree of accuracy. Knowledge of real estate, title and/or mortgage business preferred. Ability to operate a multiple line telephone console preferred.