Liens Specialist

About the Role

As a Lien Specialist at Witherite Law Group, you will manage the lien process, ensure compliance with legal requirements, and facilitate the resolution of any outstanding issues related to liens. You will collaborate closely with internal teams, external stakeholders, and legal professionals to maintain accurate records and resolve lien-related disputes efficiently.

Responsibilities

• Review and analyze legal documents, medical bills, and records to identify lien-related obligations and requirements.
• Thoroughly examine the case file and settlement documents to ensure accuracy and identify any existing liens or subrogation.
• Conduct comprehensive checks to determine if there are any outstanding liens, subrogation, or bankruptcy filings that may affect the settlement.
• Verify that relevant entities, such as Medicare, Medicaid, and/or Tricare, if applicable, have been notified of the settlement and ensure appropriate responses have been received.
• Follow the attorney's instructions to review and, if necessary, dispute or negotiate reductions for any liens or subrogation associated with the case.
• Use the case management system to accurately document the status of liens, ensuring all information is up to date and accessible to the appropriate parties.
• Conduct secondary checks for specific liens requiring additional verification, such as hospital liens, to ensure each lien is properly addressed before finalizing the payout.
• Communicate effectively with attorneys, internal departments, external vendors, and clients to address lien-related inquiries or concerns.
• Maintain organized records of lien-related documentation and correspondence for future reference and audit purposes.
• Stay informed about changes in lien laws, regulations, and industry best practices to ensure compliance and mitigate risks.

Requirements

• Bachelor’s degree in business administration, Finance, Legal Studies, or related field preferred.
• Prior experience as a legal closing specialist, subrogation analyst, settlements coordinator, lien processor, or related field preferred.
• Strong understanding of lien and subrogation laws, regulations, and legal principles.
• Excellent analytical skills with a keen attention to detail.
• Effective communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office Suite and relevant software applications.
• Ability to maintain confidentiality and manage sensitive information with discretion.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.

Physical Requirements

• Office environment with normal business hours necessary to satisfactorily perform job functions.
• Stationary Position – Must be able to remain in a stationary position up to 50% of the time.
• Move or Traverse – Occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc. May occasionally ascend/descend stairs to access other floors, cafeteria, and parking area.
• Dexterity – Constantly operate a computer and other office machinery such as a copy machine/printer.
• Move, Transport, Position – Occasionally move supplies weighing up to 10 pounds for various presentation and event needs.
• Communicate – Ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in various situations.
• Detect, Determine, Perceive – Ability to observe details at close range (within a few feet of the observer).

Benefits

• Medical, dental, and vision insurance.
• Company-paid Life and AD&D Insurance.
• Company-paid Short-Term Disability (STD) with no waiting period.
• Option to purchase additional Life and AD&D Insurance.
• Voluntary Long-Term Disability (LTD), Critical Illness, Accident, and Hospital Indemnity Coverage.
• 401(k) with company contributions.
• Paid Time Off.
• Tuition Reimbursement.

Please note that this job description is subject to change with or without prior notice, and that reasonable accommodation may be requested to perform the essential functions of the job.