Licensing Specialist

About the role

The Licensing Specialist is responsible for supporting Flynn Group’s multi-jurisdictional licensing and regulatory compliance activities. This position manages assigned licenses and permits throughout their lifecycle, including new applications, renewals, amendments, ownership or operational changes, and closures. The Licensing Specialist works closely with internal business partners, regulatory agencies, and external vendors to ensure required licenses and permits remain current and compliant. The role requires strong organization, attention to detail, follow-through, problem-solving, and the ability to effectively manage multiple priorities and regulatory deadlines.

Responsibilities

• Manage assigned state and jurisdictional licensing responsibilities, including business, health, operational, liquor, fire, environmental, and other permits and licenses as assigned.
• Prepare, submit, and monitor new license and permit applications, renewals, amendments, and other regulatory filings.
• Gather required supporting documentation, including corporate records, ownership information, floor plans, certificates, tax information, operational documentation, and other materials required by regulatory agencies.
• Proactively monitor expiration dates and renewal requirements to ensure licenses and permits are renewed timely and remain in good standing.
• Maintain accurate licensing records, documentation, expiration dates, application status, and agency correspondence within the department’s licensing systems and databases.
• Research federal, state, county, and local licensing requirements and communicate requirements to appropriate internal stakeholders.
• Communicate directly with regulatory agencies to resolve application questions, deficiencies, violations, notices, and other licensing matters.
• Review regulatory correspondence and promptly escalate potential compliance concerns, enforcement matters, missed deadlines, or other significant issues.
• Support licensing activities associated with new locations, relocations, acquisitions, ownership changes,