Licensing Coordinator

About the role

Do you love Pop Culture? Are you organized, passionate, and detail oriented? Then we invite you to join our Licensing Team at Hot Topic as a Licensing Coordinator. You will work alongside our Licensing Specialist, providing administrative support to the in‑house licensing team and communicating with internal teams and external licensing partners.

Responsibilities

• Oversee all aspects of the licensed product process from concept to distribution for multiple licenses.
• Photograph and ship samples.
• Track compliance and adherence to all contractual requirements with the Licensing Specialist.
• Monitor contract status from negotiation through execution.
• Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty reports, sales reports, and SKU set‑up.
• Serve as the main contact for internal communication regarding contractual rights and obligations.
• Attend internal and external meetings and respond to follow‑ups as needed.
• Act as the point person for licensor requests, communicating key issues and resolving potential problems.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree preferred or relevant experience.
• Understanding of licensing a plus.
• Heavy data‑entry familiarity.
• Strong attention to detail for compliance and audit purposes.
• High level of organization and ability to manage multiple projects with various deadlines.
• Excellent time‑management skills to prioritize and complete projects on time.
• Strong follow‑through.
• Proven communication skills; articulate and professional in both written and verbal forms.
• Ability to work proactively, independently, and reliably under tight timeframes in a fast‑paced environment.
• Regularly required to sit and stand.
• Occasionally will lift/move samples up to 10 pounds.

Pay

Pay range $20.00 – $20.50 per hour. The starting range is listed in the posting; final salary may vary based on education, location, meeting minimum job requirements, training, and experience.

Schedule

This role operates on a hybrid schedule, requiring three days per week on‑site at our headquarters in City of Industry, CA.