Licensing & Compliance Coordinator

Job Title: Contractor Licensing & Compliance Coordinator Industry: Environmental Services Location (city, state): Chicago, IL Assignment Type: Contract – 30–60+ days with potential for extension and possible consideration for additional internal opportunities Pay: $28–$33/hour Work Schedule: Monday–Friday, 8:00 AM–5:00 PM | Fully In-Office Benefits: This position is eligible for medical, dental, vision, and 401(k). About The Company: Our client is a growing environmental services organization that provides critical response services and works across multiple states. This is an opportunity to join a collaborative, fast-paced team where you will interact with professionals across legal, operations, and project management. Job Description: We are seeking a highly organized and detail-oriented Contractor Licensing & Compliance Coordinator to support state licensing and regulatory requirements. This position will play an important role in ensuring the organization maintains the appropriate contractor licenses and remains authorized to perform work across various states. This is an administrative and compliance-focused position, rather than a hands-on construction or general contractor role. The ideal candidate will be comfortable managing detailed documentation, researching requirements, tracking deadlines, and taking initiative in an environment where processes are still evolving. Key Responsibilities: Prepare, organize, and track state contractor license applications and renewalsManage detailed licensing applications, some of which may be 50+ pagesCollect affidavits, work history, insurance information, bonds, and other required documentationCoordinate notarization and submission of licensing materialsResearch state-specific contractor licensing and compliance requirementsMaintain accurate records of licenses, expiration dates, bonds, insurance, and other regulatory requirementsMonitor licensing status and proactively identify upcoming deadlines or potential compliance concernsPartner with project management and operations teams to ensure licensing requirements are satisfied before work beginsAssist with documentation needed to qualify project managers for applicable contractor licensing examinationsFollow up with internal stakeholders to obtain missing or updated informationMaintain organized files and tracking systems for multiple state licensesProvide additional administrative and compliance support to the legal and operations teams as needed Qualifications: 1–2+ years of strong compliance, licensing, construction administration, or project coordination experienceExperience reviewing or managing contractor licenses, permits, or regulatory documentation is highly preferredGeneral understanding of construction, real estate, permitting, or contractor complianceStrong attention to detail and organizational skillsAbility to prioritize tasks and work with a sense of urgencyComfortable communicating with multiple teams and following up to obtain informationAble to work independently and use sound judgment when processes or instructions are not clearly definedStrong proficiency with Microsoft OfficeHigh school diploma or equivalent requiredMust be willing to complete a background check and 4-panel drug screening Perks: Fast-paced environment with plenty of varietyHighly collaborative team and exposure to multiple departmentsOpportunity to work alongside legal, operations, and project management professionalsGrowing organization with potential opportunities to explore additional positions internallyBeautiful, modern office environment with restaurants, cafés, and events nearby