Legal Support Specialist - Admin

Core Responsibilities/Requirements

• Possess strong initiative, demonstrating an ability to quickly resolve document issues.
• Have strong organizational skills.
• Be able to work collaboratively in a team setting.
• Be able to manage multiple projects/tasks at a time.

Essential Requirements

• Advanced skills in all Microsoft Office applications.
• The ability to communicate in a professional and timely manner to develop rapport with both team and end-users.
• The ability to maintain strong working relationships.
• The ability to handle confidential and sensitive information.
• Strong problem-solving skills.
• A minimum of five (5) years of experience as a Legal Administrative Assistant or Legal Executive Assistant with extensive, hands-on experience.
• Five (5) years of experience in a law firm with administrative applications to process expenses, new business intake, calendar management, travel arrangements as well as monitoring CLE reports and all other administrative duties.
• Strong attention to detail with proven organizational skills and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills; ability to work collaboratively across teams.
• Proofreading experience preferred.
• Calm and solution-oriented approach to troubleshooting and problem-solving.
• Proven ability to take initiative and make sound, independent decisions.
• Flexible, dependable team player with a positive, proactive mindset.

Pay & Benefits

The budgeted salary range for this position is $60,000 - $70,000. As part of full-time employment associated with this position, Polsinelli PC offers the following benefits:

• Paid time off, sick time off,
• A referral program,
• Medical insurance and benefits,
• Dental insurance,
• Vision insurance,
• Life insurance,
• AD&D insurance,
• ID Theft insurance,
• Long-term disability benefits,
• Short-term disability benefits,
• Parking/Transit reimbursement (varies depending on location),
• 401(k) benefits,
• Employee assistance benefits.

Qualifications

This position supports our administrative team - high volume, fast paced. Other Essential Requirements For This Position Include:

• Advanced skills in all Microsoft Office applications.
• The ability to communicate in a professional and timely manner to develop rapport with both team and end-users.
• The ability to maintain strong working relationships.
• The ability to handle confidential and sensitive information.
• Strong problem-solving skills.
• A minimum of five (5) years of experience as a Legal Administrative Assistant or Legal Executive Assistant with extensive, hands-on experience.
• Five (5) years of experience in a law firm with administrative applications to process expenses, new business intake, calendar management, travel arrangements as well as monitoring CLE reports and all other administrative duties.
• Strong attention to detail with proven organizational skills and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills; ability to work collaboratively across teams.
• Proofreading experience preferred.
• Calm and solution-oriented approach to troubleshooting and problem-solving.
• Proven ability to take initiative and make sound, independent decisions.
• Flexible, dependable team player with a positive, proactive mindset.

Schedule

There are two openings for this position. These are remote positions with one of the following shifts:

• Shift 1: Monday, Tuesday, Wednesday, Thursday: 12:00 PM - 8:45 PM CST Friday: 12:00 PM - 8:30 PM CST
• Shift 2: Monday, Tuesday, Wednesday, Thursday: 9:30 AM - 6:15 PM CST Friday: 9:30 AM - 6:00 PM CST