Legal Administrative Support Specialist

About the Role

A top-tier litigation firm is seeking an Administrative Support Specialist to join the team. Known for its aggressive advocacy and collaborative culture, the firm has earned national acclaim for holding powerful institutions accountable. This is a unique opportunity to make an impact at a firm with excellent benefits and potential for growth.

Who You Are

• A proactive legal administrative professional with at least 5 years of experience
• Skilled in formatting legal documents in Microsoft Word and editing PDFs
• Experienced with both NY and CA legal documents
• Top-notch proofreading skills – you catch everything

What You'll Do

• Manage attorney calendars, coordinate meetings, and schedule hearings and depositions
• Format legal documents using Microsoft Word, Excel, and PDF tools
• Draft correspondence and forms under attorney guidance
• Arrange travel logistics, including transportation and lodging
• Process expenses and generate reports
• Manage Amex Chrome accounts for attorneys
• Enter billable time and assist with document management
• Provide general administrative support including scanning, filing, and occasional reception coverage
• Participate in team meetings and ongoing training sessions

What Success Looks Like

• Attorneys and team members consistently rely on your accuracy, responsiveness, and professionalism
• Legal documents are delivered polished, properly formatted, and on time
• Scheduling and logistics run smoothly, with minimal oversight required
• You contribute to a collaborative, respectful, and high-integrity work environment

Pay

$90,000 – 110,000 annually, based on experience