Legal Support Coordinator - New Orleans

Essential Duties And Responsibilities

• Handle administrative tasks such as copying, emailing, scheduling, file organization, and time entry.
• Prioritize and execute tasks assigned by attorneys while maintaining excellent organization and attention to detail.
• Serve as the primary point of contact for deal teams; collect, organize, and monitor deal documents, calendars, and milestones.
• Manage data room setup, access control, and secure handling of confidential information.
• Cook up data requests across internal, client and opposing counsel teams; track status and ensure timely responses.
• Prepare, coordinate and circulate signature packages; maintain execution records and centralized repositories.
• Track approvals, consents, and post-signing obligations.
• Maintain closing checklists relevant to each deal.
• Compile closing binders and post-closing integration checklists.
• Proficient with document management systems (DMS), data rooms, e-signature platforms, and project management tools.
• Familiar with standard templates, playbooks, and escalation procedures as needed.
• Review vendor invoices, prepare check requests, and coordinate timely submission to billing or clients.
• Create template documents for attorneys to streamline drafting and filing.
• Proofread and edit all documents for accuracy, completeness, and compliance prior to distribution or filing.
• Maintain and update client files in a timely and organized manner.
• Perform other duties as requested by the Office Administrator.

Knowledge, Skills, And Abilities

• Demonstrated experience coordinating due diligence and contract lifecycle activities.
• Strong organizational skills, attention to detail, and ability to manage multiple deals simultaneously under tight deadlines.
• Excellent written and verbal communication; ability to draft internal memos and deal status updates.
• Interpersonal skills necessary in order to communicate by phone and in person and follow instructions effectively with a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.

Physical Presence In The Office

• Work occasionally requires a high level of mental effort and strain when producing a high volume of information.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

Education And Work Experience

• College degree or 5+ years in legal operations, paralegal, or legal support roles with explicit M&A or transactional exposure.
• Preferred Exposure to cross-border or multi-jurisdictional transactions.
• Experience with deal analytics dashboards and reporting.

Preferred Software Experience

• Experience with document management systems (NetDocuments or similar).
• Experience conducting Delaware UCC/VCC searches via authorized searchers to identify liens and related filings, feeding results into closing checklists and risk assessments.
• Familiarity with e-filing platforms for state and federal courts.
• Experience with billing/timekeeping software (e.g., Aderant, iTimeKeep, Prebill Viewer).
• Experience with PDF editing tools (Adobe Acrobat preferred).
• Comfort with case management or docketing systems.
• Knowledge of scanning/imaging software used for file organization.

Working Conditions

• Normal office environment with little exposure to excessive noise, dust, extreme temperatures, and the like.
• Travel and work outside of the office are required.