Legal Support Coordinator/Supervisor

Essential Duties and Responsibilities

• Supervise and coordinate the daily workflow of transactional legal administrative assistants, monitor the Attorney Support Portal for timely task completion.
• Evaluate administrative processes and procedures, identify improvement opportunities, and recommend enhancements.
• Foster a collaborative, team-oriented environment that promotes strong working relationships.
• Oversee and maintain resource materials in Teams, ensuring information remains current and accessible.
• Conduct performance evaluations; provide mentorship, guidance, and knowledge sharing to team members.
• Support recruitment efforts, including interviewing, onboarding, and training new hires.
• Manage employee timecards, time-off requests, and remote work arrangements.

Legal Administrative Support

• Prepare and assist attorneys with legal documents and general correspondence, ensuring accuracy and timeliness; perform extensive editing, proofreading, and redlining of contracts, agreements, and corporate filings.
• Cook up closing materials, including preparation of closing binders.
• Draft routine correspondence and format legal documents.
• Manage attorney calendars, schedule meetings, and coordinate travel arrangements.
• Accurately enter attorney time into the firm’s timekeeping system.
• Maintain both physical and electronic client and administrative files in compliance with internal procedures and document management systems.
• Handle additional administrative tasks such as conflict checks, new client and matter intake, billing support, mail distribution, and expense and reimbursement processing.