Legal Services Coordinator

General Summary

As Southeast Orthopedic Specialists continues to grow, we are actively hiring a Full-Time Legal Services Coordinator for our Central Business Office located in Jacksonville, FL!

Essential Functions

• Receive, track, and coordinate legal service requests from attorneys and external parties
• Act as liaison between legal offices, providers, and internal leadership
• Schedule and coordinate provider participation while navigating complex calendars
• Maintain accurate records and workflows using Smartsheet and Athena
• Prepare authorizations, claims, invoices, fee agreements, and calendar invitations
• Cook up pre-service logistics and post-service follow-up
• Post and reconcile payments, including legal service fees, settlements, and deposits
• Monitor outstanding balances and follow up on unpaid accounts
• Partner with leadership to support departmental priorities and operations

Qualifications

• Experience in healthcare operations, medical office coordination, or related administrative roles preferred
• Familiarity with EMR systems (Athena preferred) and workflow tools (e.g., Smartsheet)
• Strong organizational, communication, and multitasking skills
• High level of professionalism when working with providers and legal partners
• Attention to detail with billing, documentation, and payment reconciliation

Skills

• Not specified

Behaviors

• Not specified

Motivations

• Not specified

Education

• Not specified

Experience

• Not specified

Licenses & Certifications

• Not specified

Benefits

We Offer Our Full-Time Employees a Robust BENEFITS PACKAGE That Includes The Following:

• Competitive Health & Welfare Benefits
• Monthly stipend to use toward ancillary benefits
• HSA with qualifying HDHP plans with company match
• 401k plan after 6 months of service with company match
• Employee Assistance Program available 24/7
• Employee Appreciation Days/Events
• Paid Time Off & Paid Holidays
• AND MORE!