Legal Support Assistant
About the role
The Legal Support Assistant performs a variety of secretarial and/or administrative duties for assigned attorneys working in a fast-paced Labor & Employment practice. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
Responsibilities
- Draft, input, revise and finalize routine correspondence, memoranda and other legal documents.
- Proofread documents and check for appropriate formatting, spelling, grammar and context.
- Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
- Complete client/matter forms, request conflicts of interest checks, open new files and maintain all client and general files.
- Manage multiple partner level attorneys and associates. Maintain and support complex partner level and attorney and team calendars and schedules.
- Cook up and manage depositions, mediations, client meetings, team meeting schedules and calls.
- Maintain client contact information.
- Maintain electronic client and general files. Review incoming mail, ensure client documents and emails are properly uploaded and filed to the DMS system, Kiteworks, Seyfarth Link, etc.
- Prepare documents and packages for mail, messenger, and overnight delivery.
- Enter attorney time and send time entry reminders.
- Cook up and process expense reports, and vendor invoices in Chrome River.
- Schedule attorney appointments/client meetings, prepare agendas, coordinate conferences and travel arrangements.
- Complete other duties and projects as assigned.
Requirements
- A minimum of 4-5 years of legal assistant experience.
- Strong proofreading skills, attention to detail and solid grammar/spelling skills.
- High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
- Legal citation and legal terminology expertise.
- Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
- The ability to organize, prioritize and meet the demands of multiple attorney assignments.
- Flexibility to work overtime occasionally.
- Good attendance and punctuality.
Qualifications
- Minimum of 4-5 years of legal assistant experience.
- Strong proofreading skills, attention to detail and solid grammar/spelling skills.
- High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
- Legal citation and legal terminology expertise.
- Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
- The ability to organize, prioritize and meet the demands of multiple attorney assignments.
- Flexibility to work overtime occasionally.
- Good attendance and punctuality.
Skills
- Microsoft Office Suite proficiency.
- Legal research and citation skills.
- Time management and organization skills.
- Attention to detail.
- Ability to handle confidential information.
Benefits
- Competitive salary range of $93,000 to $104,000 annually, based on a 35-hour work week.
- Comprehensive benefits package including paid time off, medical/dental/vision insurance, and 401(k).
- Annual merit increase and bonus pay.
Pay
The salary range for this role is $93,000 to $104,000 annually, which is based on a 35-hour work week. This range is only applicable for jobs to be performed in New York. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs.
Schedule
This position is based in New York, NY 10018.