Legal Site Supervisor

About the role

Accountable for the daily operations of a small- to medium-sized site and manages a small team. Manages contracted services including Copy Services, Courier Services, Managed Print Services, Hospitality Services, Imaging Services, and Mail Services. Responsible for assessing talent, supporting staff career development, conducting performance management activities, and providing employee counseling with support from assigned leadership.

Responsibilities

• Manage the daily operations of a small- to medium-sized site while supervising a small team of direct reports.
• Prioritize multiple and competing priorities.
• Communicate team vision and priorities while creating a positive and supportive work culture to maximize employee retention.
• Demonstrate working knowledge of Ricoh products and offerings by efficiently utilizing existing products and processes and providing alternatives when opportunities or challenges arise.
• Manage production labor percentages by achieving company-established targets for production labor and quality control labor.
• Improve quality of operations through the effective implementation and management of Ricoh Service Excellence tools.
• Ensure achievement of Service Level Agreements (SLAs) and work with customers to improve business processes, with support from the AOM, ESM, or NOM.
• Create and maintain a customer-focused environment through regular end-user feedback and customer satisfaction surveys, with a focus on business retention and customer service.
• Ensure operational quality by supporting the achievement of audit standards, deadline requirements, and compliance objectives through the use of established tools and best practices.
• Ensure the site is properly staffed by matching employee skills and equipment capabilities with production demands.
• Motivate employees and recognize accomplishments in a timely manner through the Ricoh Recognizes program.
• Clearly communicate job expectations and performance standards through training, cross-training, coaching, counseling, directing, and evaluating employee performance to improve productivity and quality.
• Identify training and performance development opportunities through Individual Development Plan (IDP) management.
• Evaluate team member performance and provide career development and training opportunities.
• Maintain formal daily contact with customers.
• Develop and maintain an in-depth understanding of client requirements, with support from the AOM, ESM, or NOM.
• Identify service gaps and scope changes in service delivery and adjust process documentation to align with client and Ricoh requirements while ensuring financial objectives are met.
• Facilitate resolution of issues concerning pricing, order entry, and invoicing through interaction and collaboration with the Sales department.
• Create and support site reporting, customer presentations, and business reviews to ensure alignment with contractual requirements and value-added reporting expectations, with support from the AOM, ESM, or NOM.
• Perform other duties as assigned.

Requirements

• High school diploma or GED required.
• Three (3) to five (5) years of experience in a related field (B2B and/or technical environment).
• Two (2) years of managerial experience strongly preferred.
• Three (3) to five (5) years of customer-facing experience required.
• Demonstrated high level of knowledge and understanding of technology.
• Proficiency with Microsoft Office 365 applications.

Skills

• Strategic thinking and decision-making skills.
• Ability to present information to medium-sized groups.
• Strong complex problem-solving skills.
• Professional customer service skills.
• Strong technical aptitude.
• Professional written and verbal communication skills.

Working Conditions

• Typically works in an office environment with adequate lighting, ventilation, and normal temperature and noise levels.
• Work assignments are diverse and require the ability to interpret, comprehend, and apply complex information, data, and instructions, as well as prepare, communicate, and present a variety of information.
• Some physical effort is required, including extended periods of standing, walking, bending, reaching, stretching, climbing, and similar activities, as well as lifting or moving items weighing up to 50 pounds.
• Requires moderate manual dexterity and regular use of office equipment and tools, including calculators, keyboards, hand tools, and activities requiring hand-eye coordination.

Benefits

• Broad selection of medical, dental, life, and disability insurance options.
• Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
• Team member tuition assistance programs.
• Paid vacation time and paid holidays annually.
• Many other benefits to enhance health, wellness, and ongoing personal and professional development.

Pay

$23.83 - $32.52 per hour.

Schedule

Full time.