Legal Secretary (Walnut Creek)

Job Summary

Key Responsibilities

• Maintain attorney calendars and tickler systems to track key dates and deadlines.
• Schedule meetings with clients, experts, attorneys, co-counsel, and court appearances.
• Manage and review incoming mail using OnBase, ensuring proper indexing and calendaring for attorney review.
• Draft correspondence and memos to request or share legal information.
• Communicate with clients to obtain required case details and documentation.
• Maintain and organize electronic confidential legal files, ensuring accurate documentation of all case activities.
• Prepare and file discovery, pre-trial, and trial documents with courts as required.
• Cookordination and maintenance of schedules for discovery activities involving plaintiffs and defendants.
• Provide legal secretarial support for various matters, both short-term and long-term assignments.
• Answer and screen telephone calls professionally and efficiently.
• Transcribe dictations and type correspondence, pleadings, court forms, reports, and legal summaries.
• Assist and back up other secretaries as needed to ensure workload balance.
• Stay updated on current court rules and procedural requirements.
• Support department and company projects as assigned.

Education and Experience

• A high school diploma or GED is required.
• A minimum of 7 years of defense trial and litigation experience in a legal or similar professional setting is required.
• A minimum of 3 years' recent California Civil Litigation experience is required.
• Proven trial preparation experience is mandatory.

Skills and Abilities

• Excellent organization, communication, and time management skills.
• A strong knowledge of court procedures and litigation processes.
• A high attention to detail with the ability to work independently and take initiative.
• A proficient typing speed of 70+ words per minute is required.
• A strong knowledge of MS Word and case management software.