Legal Secretary

About the role

Join one of the world's leading law firms and become an integral part of a collaborative team that supports exceptional legal work for sophisticated clients. Arnold & Porter is seeking an experienced Legal Secretary to provide high-level administrative and legal support to attorneys and practice teams in our Seattle office.

Key Responsibilities

• Preparing, editing, proofreading, and formatting legal documents, correspondence, agreements, pleadings, motions, subpoenas, contracts, and other legal materials.
• Managing attorney workflow, priorities, and deadlines while serving as a trusted resource and partner.
• Collaborating closely with attorneys, colleagues, and the Attorney Resource Center (ARC) to provide seamless support.
• Aiding with client billing activities, including reviewing and editing prebills and coordinating with the Billing Department.
• Opening new client matters and coordinating requests for client files and records through the firm's Information Governance team.
• Coordinating domestic and international travel arrangements through the firm's approved travel provider.
• Entering, reviewing, and finalizing attorney time entries in accordance with firm procedures.
• Maintaining both electronic and physical filing systems, ensuring documents are accurately organized and stored.
• Coordinating meetings, conferences, client visits, and special events, including conference room reservations, catering, technology support, and Outlook invitations.
• Managing calendars, appointments, phone communications, contact lists, and routine correspondence.
• Providing transcription and dictation support as needed.
• Organizing incoming mail and ensuring timely routing of documents and communications.
• Processing expense reports, invoices, and accounts payable submissions.
• Managing original legal documents, deposition transcripts, and records with accuracy and confidentiality.
• Converting and formatting documents across multiple platforms, including Word, PDF, Excel, and PowerPoint.
• Supporting attorneys and practice teams with a variety of administrative and project-based requests.

Qualifications

• High school diploma required; associate's or bachelor's degree preferred.
• Minimum of 10 years of legal secretarial experience in a law firm or professional services environment.
• Typing proficiency of 60+ words per minute.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and document management systems.
• Experience with legal technology platforms and applications, including iManage, Emburse, DTE Time Entry, or similar systems.
• Experience using ChatGBT, Copilot, and/or Claude a plus.
• Thorough understanding of legal terminology, legal documentation, and court filing procedures, including electronic filings.
• Exceptional written and verbal communication skills.
• Strong organizational and project management abilities with a keen attention to detail.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
• Demonstrated commitment to confidentiality, professionalism, and sound judgment.
• Proven ability to deliver superior client service to both internal and external clients.
• Flexibility to work additional hours when business needs require.

Pay

The anticipated base salary for this position is $70,000 to $96,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Benefits

For benefits information, please click here.

Schedule

This position is eligible for overtime.

Equal Opportunity Employer

Arnold & Porter Kaye Scholer LLP is an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.