Legal Secretary

About the role

The Labor and Employment group has an excellent opportunity for a Legal Secretary in the Orlando, Florida office. This is a non-exempt position that reports to the Human Resources Manager and collaborates with the attorneys and staff on the Labor and Employment team. This position has an in-person presence of five (5) days a week in the Orlando office.

Responsibilities

• Delivers excellent work and superior service to the Firm’s clients; contributes to the Firm’s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of four or more attorneys.
• Schedules and coordinates hearings with federal and state courts.
• Schedules and coordinates depositions and other attorney-client meetings.
• Dockets legal pleadings and calendars other important dates, as appropriate.
• Manages attorneys’ calendars.
• Assists with the opening and closing of client matters.
• Organizes and maintains client and form files.
• Assists with billing and edits; enters attorney time into the time entry system as requested.
• Enters expenses into the expense system and requests checks for various vendors.
• Provides dependable and flexible support.
• Performs other duties as assigned.

Requirements

• A minimum of three (3) years of law firm experience is required, supporting multiple attorneys, or a demonstrated ability to learn quickly and multitask while working for several individuals.
• C-suite executive assistant experience may substitute for a legal background.
• Advanced skills in Outlook and Word (including the use of styles, track changes, and document comparison tools) are required, along with demonstrated proficiency in Excel and PowerPoint.
• Advanced skills in Adobe Acrobat are required, along with a proven aptitude for learning new software applications.
• Knowledge of appellate, federal, and state court systems, including appellate and federal e-filing, as well as state court online filing systems, is required, or a demonstrated ability to utilize online filing or similar web-based systems.
• Strong interpersonal communication skills are required to maintain effective relationships with partners, attorneys, clients, and staff, both in person and via email and telephone.
• Ability to provide a high level of customer service and to communicate clearly and effectively, both verbally and in writing.
• Must be highly detail-oriented, able to work independently and as part of a team, and capable of managing high-priority projects.
• Basic knowledge of legal terminology, court rules, and procedures, or a demonstrated willingness to quickly learn new rules and procedures.