Legal Secretary - Union County Court Administration

About the role

Union County Court Administration is seeking a detail-oriented, professional, and organized Legal Secretary to provide essential clerical and administrative support within the court system. This position involves working with sensitive legal documents, assisting the public, coordinating court schedules, and supporting court staff to ensure efficient daily operations.

Responsibilities

• Greet and assist visitors, attorneys, law enforcement, and the public; respond to questions regarding court procedures and documentation.
• Answer and route phone calls; provide routine information and assistance as needed.
• Maintain and prepare calendars—including hearings, trials, meetings, and appointments—and publish updates on the court website.
• Prepare and process a wide range of legal documents, including subpoenas, warrants, court orders, criminal histories, motions, appeals, dispositions, expungement requests, and related filings.
• Track case statuses and documents; follow up on docket entries, decisions, and appeals.
• Receive, sort, and distribute incoming and outgoing mail and faxes; manage document flow between staff and external agencies.
• Provide administrative support to court staff, including drafting and proofreading correspondence, preparing files for hearings, and transcribing notes or dictation.
• Maintain accurate filing systems and electronic records; ensure case files are complete and updated.
• Monitor office supply inventories and coordinate purchasing and equipment maintenance.
• Prepare vouchers, reports, spreadsheets, payroll entries, time sheets, purchase orders, and other administrative documentation.
• Communicate with court officials, attorneys, county staff, and outside agencies to coordinate workflow and exchange information.
• Perform additional responsibilities such as confirming incarceration statuses, supporting victim/witness interviews, and assisting interns.

Requirements

Vocational or technical training in legal secretary studies or an equivalent field. At least three (3) years of progressively responsible administrative or clerical experience, or an equivalent combination of education, training, and experience. Ability to obtain and maintain required system certifications (e.g., JNET).

Skills

• Strong organizational skills and ability to prioritize work.
• Excellent verbal communication and customer service abilities.
• Proficiency with computers, databases, and office equipment.
• Ability to process and analyze data, follow detailed instructions, and exercise sound judgment.
• Ability to maintain confidentiality when handling sensitive legal information.

Conditions of Employment

• Background Check
• Drug and Alcohol screening
• Reference Checks

Benefits

• 401(a) - Defined Contribution Pension Plan
• Group Health and Major Medical with prescription drug coverage - County contribution 80%
• Choice of PPO or HDHP with HSA
• ConnectCare3 Clinical Services:
  • Patient Advocacy
  • Nurse Navigation
  • Chronic Disease Management & Prevention
  • Nutrition Education
  • Tobacco Cessation
• Wellness Program
• Paid Time off (Vacation, Sick, Personal, Holiday)
• Voluntary Benefits:
  • Dental
  • Vision
  • STD/LTD
  • Life Insurance
  • Accident Insurance
  • Critical Illness Insurance
  • Cancer Insurance
  • 457 Retirement Plan
• Employee Assistance Program
• Employee Training and Development
• Educational Assistance Tuition Reimbursement