Legal Secretary (Statewide)

About This Job

The Department of Justice, Office of Attorney General Liz Murrill, is seeking applications for a Legal Secretary. Salary offered will be commensurate with the qualifications and experience of the candidate selected. Positions may be domiciled in various parishes throughout the state. Offers of employment are contingent upon satisfactory background check, drug testing, and reference verifications. This is a continuous announcement; therefore, applications will be reviewed as received. For recruitment purposes, many vacancies may be filled from the same posting.

Job Duties And Other Information

• Perform recurring duties independently
• Organize and maintain paper and electronic records
• Maintain the administrative records for time, travel, and expenses
• Schedule and create calendar invites for meetings, hearings, and other appearances
• Prepare, proofread, and edit correspondence, reports, and other materials
• Ensure all documents and records are accurately mailed, submitted, and/or forwarded to the appropriate party
• Maintain case files for assigned attorneys
• Prepare materials needed for meetings, hearings, or trials
• May input billing and other administrative data on behalf of assigned attorneys
• May serve as time administrator for the subject matter section located in his/her designated office
• Perform other support efforts as needed
• Reports to assigned job location timely
• Performs such other duties and responsibilities as assigned by the assigned attorney, his/her supervisor, Deputy Director, or Director

Minimum Qualifications

• High school diploma
• Must possess a valid driver's license
• Exercises tact and good judgment
• Possesses high professional and personal ethics and integrity

Preferred Qualifications

• Possesses an effective command of the English language, both spoken and written
• Possesses excellent time management and critical thinking skills and able to prioritize tasks and assignments
• Familiar with and able to use email, calendar, word processing, databases and other standard computer software, including the ability to learn new programs or software

Job Specification

The duties of the Legal Secretary shall include, but are not limited to the following:

• Performs legal secretarial duties for assigned attorneys or section
• May assist in the preparation of pleadings, memoranda, briefs, and other legal documents
• Prepares, proofreads, and edits correspondence, reports, and other materials
• Ensures all documents and records are accurately mailed, submitted, and/or forwarded to the appropriate party
• Maintains case files for assigned attorneys
• Prepares materials needed for meetings, hearings, or trials
• May input billing and other administrative data on behalf of assigned attorneys
• May serve as time administrator for the subject matter section located in his/her designated office
• Performs other support efforts as needed

Benefits for Unclassified Employees

Benefits for unclassified employees are determined by the individual hiring authority.

Required Questions

• Do you have any legal secretarial experience? Yes No
• Please check the division(s) you are interested in. Select Division Civil Collections Criminal Federalism Gaming Litigation Medicaid Fraud Control Public Protection No Preference
• Please indicate which office location you are interested in working at. Select Office Location Alexandria Baton Rouge Lafayette Monroe New Orleans Shreveport