Legal Secretary

About the role

We are looking for a detail-oriented Legal Secretary to support legal staff in a fast-paced office environment. This long-term contract position requires someone who can keep legal documents organized, manage deadlines with precision, and ensure filings are completed accurately and on time. The ideal candidate is highly dependable, communicates clearly, and is comfortable handling administrative and case-related support responsibilities.

Responsibilities

• Prepare, format, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines.
• Maintain calendars by coordinating hearings, meetings, appointments, and other time-sensitive commitments.
• Transcribe dictated notes, correspondence, and legal materials into clear and accurate documents.
• Track filing dates, court deadlines, and case milestones to help keep matters moving efficiently.
• Organize, update, and manage legal files, records, and related documentation for easy retrieval and accuracy.
• Communicate with courts, clients, and internal team members in a timely manner regarding scheduling and document status.
• Review documents for completeness, formatting consistency, and proper submission requirements before filing.
• Provide day-to-day administrative support to legal staff, including document handling, correspondence, and case coordination.

Requirements

• Prior experience working as a Legal Secretary or in a comparable legal support role.
• Hands-on experience with electronic filing and court filing procedures.
• Strong ability to manage calendars and coordinate multiple deadlines effectively.
• Proficiency in preparing documents from dictation with a high level of accuracy.
• Excellent organizational skills and close attention to detail in handling legal documentation.
• Clear and effective written and verbal communication skills.
• Ability to work independently while managing competing priorities in a deadline-driven environment.

Benefits

• Medical, vision, dental, and life and disability insurance
• Company 401(k) plan