Legal Secretary

Position Summary

The position is located in Sells, AZ. Under close supervision, enhances legal staff or attorney's effectiveness by performing a variety of administrative duties and tasks.

Responsibilities

• Prepares legal documents and correspondence, such as summonses, agreements, complaints, motions, pleadings, and subpoenas from written draft or dictation.
• Mails, fax, or delivers legal correspondence to clients, witnesses, and court officials.
• Maintains law library; assists in the research and location of legal material in law library publications pertinent to pending cases.
• Develops, reviews, and recommends administrative and clerical policies, procedures, systems and forms designed to improve administrative operations.
• Establishes and maintains an effective filing and retrieval system according to established policies and procedures.
• Films briefs and required documentation with court clerk.
• Manages attorney's calendars and routinely interfaces with the calendar established by the court clerk; coordinates and arranges meetings as required.
• Ensures appropriate parties are informed of trial status.
• Collates and compiles data and information; creates, prepares and distributes reports, spreadsheets, memos, and other correspondence to meet reporting requirements.
• Obtains travel information as required; makes travel arrangements according to established policies and procedures; prepares required documents and submits for approval.
• Screens incoming calls and correspondence; exercises judgment and responds accordingly.
• Creates correspondence, memos, minutes, agendas or reports from drafts, recordings, or verbal instruction.
• Maintains inventory of office supplies and equipment; performs minor maintenance and repairs; arranges for equipment maintenance and repair.
• Receives, logs, sorts and distributes incoming and outgoing correspondence.
• Mails certified legal documents.
• Covers the work of assigned clerical staff.
• Maintain professional and technical knowledge by attending seminars, educational workshops, classes and conferences.
• Performs other job related duties as assigned and contributes to a team effort.

Knowledge, Skills, And Abilities

• Knowledge of the Tohono O'odham culture, customs, and traditions.
• Knowledge of applicable federal, state, tribal laws, regulations and requirements.
• Knowledge of business writing, spelling, grammar and punctuation.
• Knowledge in records management and basic accounting procedures.
• Knowledge of standard formats of legal documents, forms and correspondence.
• Skills in operating various word-processing, spreadsheets, and database software programs.
• Skills in providing superior customer service to external and internal customers.
• Ability to plan, assign, and review the work of assigned clerical personnel.
• Ability to define and research problems, collect data, establish facts and draw valid conclusions.
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to establish and maintain positive and effective working relationships with other employees and the general public.
• Ability to maintain privileged confidential information.
• Ability to work independently and meet strict time lines.
• Ability to work extended hours and various work schedules.

Minimum Qualifications

• Associates Degree in Office Management, Paralegal or closely related field and two years' experience as a legal secretary; or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position.

Licenses, Certifications, Special Requirements

• Must type 50 WPM.
• Must demonstrate seventy percent proficiency in grammar, spelling and math.
• Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
• If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.