Legal Secretary

Description Of Responsibilities

• Provide secretarial and administrative support to an Owner, two Income Partners, and an Associate within their Litigation practice.
• Provide backup support to other secretaries during planned and unplanned absences.
• Draft, proofread, and revise various documents, including pleadings, correspondence, memoranda, letters, emails, and investigation reports.
• Exercise strong judgment and maintain confidentiality.
• Timely file documents with various courts and administrative bodies, including electronic filing where applicable.
• Assist with preparation for meetings, depositions, hearings, mediations, trials, and other proceedings.
• Review incoming mail and correctly route it to appropriate parties, including attorneys and the Firm’s Calendaring/Docketing Department.
• Review and maintain electronic case and administrative files.
• Maintain assigned attorneys’ calendars to track meetings, hearings, depositions, court dates, and other due dates as well as maintain attorneys’ contacts.
• Enter attorney’s time according to Firm billing practices as requested.
• In addition, coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements and invoicing of clients.
• Create New Client Matter Memos, including tracking the status of each.
• Prepare check requests and coordinate payment to vendors as necessary.
• Aid with travel arrangements and prepare and track expense reimbursements.
• Ability to work overtime as needed.
• Other duties and responsibilities as assigned.

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• Minimum of 7-10 years of legal secretary experience, preferably supporting a Partner/Principal or Senior Attorney.
• Prior experience in Litigation is highly desirable.
• Experience with filing under seal, filing in Appellate Court, and filing in Supreme Court is a plus.
• Proven track record of strong customer service skills.
• Clear and effective written and verbal skills.
• Excellent organizational skills with the ability to multitask and meet deadlines in a high-pressure environment.
• Ability to work independently as well as collaboratively, demonstrating strong problem-solving skills.
• Proficiency in Microsoft Office Suite and Adobe Acrobat is required.
• Knowledge of and experience with electronic document management systems, time-entry programs, and calendaring programs, including NetDocs, Best Authority, CompuLaw/ProLaw; Aderant preferred.

Compensation

The annual compensation range for this position is $95,000.00 to $115,000.00. The salary offered within this range will depend upon qualifications and experience.