Legal Secretary - Public Law

About the role

Burke, Williams & Sorensen, LLP is seeking a full-time Legal Secretary to join either its Oakland or San Francisco offices. This position is a full-time, non-exempt, 7.5-hour/day position. Our current arrangement for staff is to work 2 days on-site and 3 days from home weekly upon satisfactory completion of their introductory period. This arrangement may be changed at any time based on business needs and decisions.

Responsibilities

• Support attorneys serving as City Attorney, Assistant City Attorney, or special counsel to cities and public agencies.
• Prepare, revise, and finalize municipal documents, including staff reports, ordinances, resolutions, agreements, memoranda, and correspondence.
• Aid in the preparation and distribution of city council, board, and commission agendas and packets.
• Manage and organize public agency records and municipal files using the firm’s document management system, NetDocuments.
• Communicate professionally with city clerks, city managers, department leads, elected officials, and agency staff.
• Coordinate rate and billing information with Accounting.
• Provide limited litigation support related to public entity matters as needed.
• Prepare and file FPPC Form 700 forms for attorneys.
• Other duties and responsibilities as assigned.

Qualifications

• A high school diploma required; a bachelor’s degree preferred.
• Minimum of 7-10 years of legal secretary experience, preferably supporting municipal or public law attorneys.
• Familiarity with California public law, including the Brown Act and Public Records Act.
• Proven track record of strong customer service skills.
• Clear and effective written and verbal skills.
• Excellent organizational skills with the ability to multitask and meet deadlines in a high-pressure environment.
• Ability to work independently as well as collaboratively, demonstrating strong problem-solving skills.
• Proficiency in Microsoft Office Suite and Adobe Acrobat is required.
• Knowledge of and experience with electronic document management systems, time-entry programs, and calendaring programs, including NetDocuments, Best Authority, CompuLaw/ProLaw; Aderant preferred.

Pay

The annual compensation range for this position is $85,000.00 to $115,000.00. The salary offered within this range will depend upon qualifications and experience.

Schedule

This position is a full-time, non-exempt, 7.5-hour/day position. Our current arrangement for staff is to work 2 days on-site and 3 days from home weekly upon satisfactory completion of their introductory period. This arrangement may be changed at any time based on business needs and decisions.