Legal Secretary & Media Specialist

About the role

The Legal Secretary & Media Specialist supports the County Attorney and legal personnel of the Cerro Gordo County Attorney’s Office. This role involves providing administrative and clerical support, assisting the public and officials, and performing additional tasks as assigned.

Responsibilities

• Provides prompt and efficient service to the public, law enforcement officials, and other employees doing business with the County Attorney’s office in person, by mail and/or by telephone.
• Greets and directs those who approach the front window. Answers telephone, screens and directs calls. Takes and relays messages.
• Prepares routine correspondence and legal documents, such as summonses, orders, complaints, petitions, motions and subpoenas.
• Compiles and maintains court records and case files for criminal, juvenile and civil charges and proceedings; files documents with the courts; schedules appointments and depositions; performs computer data entry of case file information.
• Prepares trial notices, distributes and communicates regarding scheduling updates with officials and parties involved in official proceedings.
• Processes criminal documents and reports. Closes court cases and records in accordance with established policies. Maintains official court calendar. Prepares Judgment and Sentence records for distribution. Processes Trial Information data, Minutes of Testimony and law enforcement reports to the appropriate State agency.
• Receives, organizes, and requests media related to criminal and/or juvenile matters at attorney request in accordance with required timelines. Downloads, reviews, and disseminates media to appropriate parties. Copies, edits, and documents media transmission on office database. Utilizes professional guidelines, policies, and confidentiality regarding review and disclosure of related media and reports.
• Maintains database records and files. Provides support and assistance to office staff utilizing the database records.
• Clears files and disposes of closed files and documents as directed.
• Performs other related duties as required.

Requirements

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed as follows are representative of the knowledge, skill, and ability required.

Qualifications

• To qualify for this position, applicants must have a high school diploma or GED.
• Two (2) years of previous secretarial experience and/or training preferred.
• Excellent benefit package including full health insurance, IPERS retirement benefits, vacation days & sick leave days.

Benefits

Not specified.

Pay

Union - $21.47

Schedule

Normally 8:00 a.m. to 4:30 p.m., Monday-Friday

Equal Opportunity Employer

Cerro Gordo County is an Equal Opportunity Employer.