Legal Secretary

We are looking for a detail-oriented Legal Secretary to support a busy legal team in Downers Grove, Illinois. This long-term contract position is well suited for someone with experience in litigation support who can manage multiple attorney schedules, maintain accurate filing deadlines, and keep daily operations organized. The role offers exposure to civil and business litigation matters, with additional involvement in real estate and probate-related work as needed.

Responsibilities

• Coordinate and maintain calendars for three partners and two attorneys, using clear prioritization and organized color-coding to track commitments and deadlines.
• Arrange meetings, conferences, and related scheduling logistics to ensure attorneys are prepared and available for client and court matters.
• Prepare, format, and distribute legal documents and correspondence, including notices of motion and certificates of service.
• Track court and briefing deadlines carefully and update docket information to support timely case activity.
• Handle electronic court filings and related submission tasks in accordance with applicable procedures and deadlines.
• Provide administrative support through document management, copying, and general legal secretarial assistance.
• Assist with litigation matters involving civil and commercial disputes while supporting attorneys with day-to-day case coordination.
• Contribute to work connected to real estate and probate files when additional support is needed.

Requirements

• At least 2 years of experience in a Legal Secretary or similar legal support position.
• Background supporting attorneys in civil litigation, business litigation, commercial litigation, or related legal practice areas.
• Working knowledge of e-filing, court filings, and document submission procedures.
• Strong calendar management skills with the ability to monitor multiple schedules and critical deadlines accurately.
• Experience preparing legal documents such as notices of motion and certificates of service.
• Ability to manage administrative tasks including dictation, filing, copying, and meeting coordination.
• Excellent organizational skills and attention to detail in a fast-paced legal environment.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.

Visit roberthalf.gobenefits.net for more information.

Pay

The pay range for this position is $21 to $25 per hour.