Legal Secretary

We are assisting a well-established civil litigation law firm seeking an experienced Legal Secretary to provide administrative and case support to a team of attorneys. This role is ideal for someone who thrives in a fast-paced legal environment, is highly organized, and enjoys being an essential part of a collaborative team.

Responsibilities

• Provide administrative support to one or more attorneys.
• Communicate professionally with clients, witnesses, attorneys, court personnel, and other legal professionals.
• Greet visitors and assist with client intake and screening.
• Conduct legal, statistical, and documentary research as assigned.
• Prepare, revise, and file legal documents, including motions, pleadings, petitions, and other litigation-related filings.
• Maintain and update case files and records within the firm's case management systems.
• Answer and route incoming calls, take messages, and respond to inquiries as appropriate.
• Maintain and update contact databases and related records.
• Manage attorney calendars, schedule meetings and deadlines, and provide timely reminders regarding upcoming obligations.
• Transcribe attorney dictation accurately and efficiently.

Requirements

• Proven experience as a Legal Secretary in a litigation environment.
• Experience with dictation transcription.
• Knowledge of legal terminology, court procedures, and litigation practices.
• Proficiency with Microsoft Office applications.
• Experience using legal technology, including electronic court-filing platforms, transcription software, dictation tools, and related systems.
• Excellent typing, organization, and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines effectively.
• Professional communication and interpersonal skills.

Qualifications

• Experience with litigation management or case management software (preferred).
• Prior experience supporting civil litigation attorneys (preferred).

Benefits

• 401(k)
• Medical insurance
• Dental insurance
• Vision insurance
• Paid time off

Schedule

Full-time, in-office position.

Work Environment

Collaborative team environment with direct attorney interaction and opportunities for professional growth.