LEGAL SECRETARY I/II

About the role

The Clark County District Attorney's Office is seeking qualified candidates to apply for the Legal Secretary I/II position. This position provides varied, responsible, and confidential secretarial and office administrative assistance to one or more attorneys; may provide direction to office support staff on a project basis. THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

Responsibilities

• Provides a variety of general secretarial and office administrative assistance to attorneys and support staff.
• Independently drafts, types and formats general and legal pleadings, subpoenas, briefs, contracts, ordinances and/or other legal documents and correspondence, memoranda and reports from attorney notes, brief instructions and/or printed materials into a computer word processing program.
• Follows attorney instructions and office policy and procedures to process a variety of legal processes and/or documents and obtains appropriate review and signatures.
• Reviews finished materials for appropriate use of the English language including: completeness, accuracy, formatting, spelling and grammar.
• Sets priorities and meets critical deadlines by scheduling court dates, meetings and/or appointments for attorneys and filing of legal briefs documents and other necessary paperwork with the court.
• Receives and screens visitors, emails and/or telephone calls and assists said contacts using good judgment, discretion, and proper interpretation of policies and procedures, providing information regarding the particular area of assignment and/or by referring the caller to the proper attorney or subject matter expert.
• Uses computer databases, online legal resources and/or written law materials to research and retrieve data, and prepare reports.
• Keeps desk and office area organized and maintains chronological tickler system for files and time sensitive document deadlines.
• Relieves attorneys of certain administrative matters by contacting case witnesses for pretrial conferences, following up on projects, transmitting information, keeping informed of daily schedules and arranging for meetings.
• Contributes to the efficiency and effectiveness of the team, office and Clark County as a whole by participating as an active member of the work team, offering ideas and/or suggestions on how to improve processes and by providing excellent internal customer service, external customer service to fellow coworkers and Clark County constituents.

Requirements

Legal Secretary I: Equivalent to graduation from high school, AND three (3) years of full-time general office experience, two (2) of which include legal office support experience. Professional level experience and/or education that has provided the skills and