Legal Secretary (Hybrid)

Position Information

The California State University, Office of the Chancellor, is seeking a Legal Secretary (Hybrid) to work with four or more attorneys, and/or paralegals and the Assistant Vice Chancellor and Chief of Staff in the Office of General Counsel to provide a full range of support and administrative services.

Responsibilities

• Prepare, format, proofread, and process legal pleadings, briefs, subpoenas, and other legal documents in compliance with applicable federal, state, and local court rules and procedures.
• Utilize Microsoft Word (including Styles) and Adobe Acrobat to create, bookmark, merge, and manage electronic documents; maintain court calendars; and perform electronic filing (e-filing) and service (e-service).
• Interacting statewide with court clerks, deposition, and attorney services.
• Preparing and processing all forms of communication within and outside of the California State University; this includes proofreading, formatting, and processing of documents.
• Maintaining calendars, making travel arrangements, preparing travel requests and reimbursement, and other CSU administrative forms – electronic and paper.
• Answering telephones and performing other office-related duties, including but not limited to filing, copying, scanning, indexing, and various other organizational tasks.
• Troubleshooting basic computer issues, telephone issues, printer issues and basic office repairs.
• Processing invoices, and membership dues, and running errands across multiple buildings.

Qualifications

• Type at a corrected rate of at least 55wpm.
• Be proficient with current computer platforms and software applications, including formatting legal pleadings/documents.
• Generate tables of content and authorities in Microsoft Word, bookmark and combine documents in Adobe Acrobat.
• Have California State/Federal law knowledge.
• Have 7+ years of experience as a Legal Secretary.
• A High School diploma is required.
• Experience using eCounsel/NetDocs/Deadline Assistant is preferred.
• A Bachelor’s degree is preferred.

Premium Benefits

• Comprehensive Health, Dental, and Vision Benefits
• Broad vacation plan
• 15 paid holidays a year
• Tuition waiver education program (also applies to eligible family members)
• Membership in the California Public Employees Retirement System (PERS)

Pay

The anticipated salary hiring range is up to $91,140 per year, commensurate with qualifications and experience.

Schedule

Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California.

Benefits

More details here: Comprehensive Benefits Package

Classification

Legal Secretary

Application Period

Priority consideration will be given to candidates who apply by June 30, 2026. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

Covid19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.