Legal Secretary for Large Firm

We are seeking a Legal Secretary to support a busy Labor & Employment practice in a large firm. This role offers the opportunity to work closely with attorneys, clients, and firm personnel while providing critical administrative and legal support in a fast-paced environment.

Responsibilities

• Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memoranda, and reports
• Maintain attorney calendars and monitor deadlines
• Schedule meetings, conferences, and appointments
• Enter, review, and edit attorney time entries
• Coordinate the new business intake process
• Proofread and edit monthly and quarterly client billings in accordance with firm and client requirements
• Research and respond to inquiries and requests for information
• Coordinate travel arrangements
• Process expense reimbursements and check requests
• Organize and maintain electronic and paper files
• Serve as the point of contact for guests, vendors, and couriers
• Track and order office supplies
• Provide additional support as needed

Qualifications

• High school diploma or equivalent required
• Prior transactional legal experience preferred
• Litigation experience preferred but not required
• Proficiency in Microsoft Office Suite and video conferencing platforms
• Strong attention to detail and follow-through skills
• Ability to work independently and collaboratively with team members
• Ability to manage competing priorities and deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Client service-focused mindset
• Flexibility to work overtime as needed

Pay

$55,000 - $70,000 per year