Legal Secretary, Corporate

About the role

Kutak Rock seeks a Legal Secretary in its Little Rock office. This position will provide executive administrative support to multiple attorneys in our corporate department, with emphasis on public company securities and M&A. This position plays a vital role in the day-to-day operations of a high-volume corporate practice group, managing confidential communications, complex calendaring, client relationships, and transactional documents.

Responsibilities

• Cook up and manage an active calendar of meetings, client calls, internal briefings, and transaction closings; prioritize and resolve scheduling conflicts with poise
• Serve as a trusted point of contact for clients, stakeholders, and internal teams; manage email correspondence and draft professional communications
• Aid in the preparation, formatting, and proofreading of deal-related documents, closing binders, board materials, and NDAs, often under tight deadlines
• Arrange complex domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
• Track billable hours, coordinate monthly billing processes, and assist with time entry, expense reimbursements, and invoice follow-ups
• Organize and maintain client and deal files (physical and electronic), ensuring document version control and secure recordkeeping
• Build strong rapport with key corporate clients, anticipate client needs, and uphold the firm's high standard of client service
• Provide logistical and administrative support on corporate transactions including M&A, financing, and governance matters
• Handle highly sensitive and confidential information with the utmost discretion and professionalism
• Assist with and maintain attorney continuing legal education (CLE) records and bar association memberships
• Assist with other duties as assigned

Qualifications: Skills and Abilities

• Ability to work under pressure of deadlines while managing multiple priorities with urgency and discretion
• Ability to prioritize, organize, and multitask with a keen attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office products (Word, Excel, Outlook, PowerPoint); experience with legal billing and document management software (e.g., Intapp, NetDocuments) a plus

Qualifications: Education and Experience

• High School degree or equivalent required; bachelor’s degree, comparable experience, or paralegal certification preferred
• Minimum of 5 years of experience supporting senior executive or partner, preference given to corporate and transactional law firm experience and experience in public company matters
• Arkansas Notary Public certification preferred

Position Information

• Status: Non-Exempt
• Salary Range: $45,000-$60,000 Per year, commensurate with education and experience.
• Work Arrangement: In Office

Benefits

• Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance.
• Flexible Spending Plan.
• Health Savings Account.
• Profit-Sharing and 401(k) Retirement benefits.
• Discretionary bonuses.
• Nine Paid Holidays per calendar year.
• 1 hour of paid vacation leave accrued for every 16 hours worked.
• 1 hour of paid sick leave accrued for every 30 hours worked.
• Paid parental leave.
• Fertility coverage assistance.
• Adoption and surrogacy financial assistance.
• Bereavement, jury duty, military leave.
• Employee Assistance Program.
• Back-Up Care.
• Domestic Partner Benefits.
• Tuition Reimbursement.
• Employee Referral Program.

Additional Information

• Any offer of employment is contingent upon the successful completion of a background check.