Legal Secretary (Corporate)

About the role

Weintraub Tobin is seeking a full-time (40 hours per week), experienced transactional Legal Secretary to join the Corporate Practice Group in our Sacramento office. The ideal candidate is highly organized, detail-oriented, dependable, and able to manage multiple priorities in a fast-paced legal environment while delivering high-quality work and exceptional client service. This is a high-trust role requiring sound judgment, professionalism, discretion, and the ability to support senior attorneys and partners effectively. A hybrid arrangement may be available after 90 days, with four (4) days in the office and one (1) day remote.

Responsibilities

• Provide high-level secretarial support to a team of corporate attorneys, including the Firm’s President
• Monitor deadlines, prioritize assignments, and proactively anticipate attorney needs to ensure timely and efficient completion of work
• Represent attorneys professionally by communicating with clients and other contacts, obtaining and conveying information, following up on delegated assignments, and exercising sound judgment regarding matters requiring attorney attention
• Assist with corporate transactions and due diligence, including organizing diligence materials, tracking requests, maintaining checklists, and coordinating the circulation, execution, and return of legal documents and closing materials
• Prepare, format, proofread, and edit correspondence, legal documents, presentations, and other materials with exceptional accuracy and attention to detail
• Manage attorney calendars, meetings, conference calls, travel arrangements, correspondence, and other day-to-day administrative needs
• Prepare expense reports, enter attorney time, and review and edit pre-bills for accuracy
• Complete and submit conflict check forms and new matter requests
• Maintain accurate and organized client matter files and documents within iManage
• Answer and screen telephone calls and manage attorney email and facsimile communications, as needed
• Process incoming and outgoing mail and coordinate special delivery services in accordance with office procedures
• Photocopy, scan, assemble, and distribute documents and other materials as required
• Collaborate with attorneys, paralegals, and administrative professionals to meet deadlines, support projects, and provide cross-coverage, including assisting other legal secretaries as needed

Education and experience

• 5+ years of legal secretarial experience supporting corporate attorneys
• Prior experience supporting senior attorneys, partners, or firm leadership strongly preferred
• Familiarity with corporate transactions, due diligence, and legal document management
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Typing speed of at least 50 WPMS
• Solid drafting, proofreading, and formatting skills for complex legal documents
• Experience with document management systems, time entry, billing, and other standard legal technology
• Ability to work independently, exercise sound judgment, and anticipate needs
• Superior attention to detail and a high degree of accuracy
• Strong analytical, organizational, and problem-solving skills
• Strong written and verbal communication skills with a client-focused demeanor
• Ability to manage multiple priorities, work effectively under pressure, and consistently meet deadlines
• Self-motivated with ability to work independently and collaboratively as part of a team
• Reliable attendance, flexibility, and the ability to thrive in a fast-paced environment

Pay

Salary range: $82,000–$95,000 (based upon years of experience)