Legal Secretary - Commercial Real Estate

About the role

We are looking for a detail-oriented Legal Secretary to support attorneys and paralegals in a busy Commercial Real Estate practice in Addison, Texas. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced legal environment, manages multiple priorities with accuracy, and communicates professionally with clients and internal teams.

Responsibilities

• Prepare, format, revise, and proofread legal correspondence and transaction documents related to acquisitions, lending, sales, leases, and entity records.
• Manage the setup of new clients and matters by coordinating conflict checks, creating electronic records, and organizing physical files.
• Draft engagement letters for new matters and follow through on circulation and execution.
• Process outgoing mail carefully and ensure all supporting materials and enclosures are included before distribution.
• Review incoming mail and direct documents and communications to the appropriate attorney or paralegal for action.
• Organize title commitments and supporting exception materials for attorney and paralegal evaluation.
• Assemble closing binders and maintain complete, orderly records for completed transactions.
• Enter attorney and paralegal time accurately into the accounting system and keep filing current and well organized.
• Provide additional administrative and client support as needed while assisting multiple legal professionals on transactional matters.

Requirements

• 3-5 years of experience in a legal secretary position, with commercial real estate experience required.
• High school diploma or equivalent required.
• Proficiency with Microsoft Word and Excel, along with strong technical ability in document editing and formatting.
• Demonstrated skill in redlining, revising, and comparing legal documents with a high degree of accuracy.
• Familiarity with transactional legal terminology and documents, including leases, acquisitions, sales, and loan-related materials.
• Strong organizational, proofreading, and time management skills with the ability to meet deadlines in a high-volume setting.
• Strong communication skills and experience interacting with clients, attorneys, and support staff.
• Ability to work overtime on short notice and contribute effectively both independently and as part of a team.

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.